How to set a password for Google Sheets

In today's digital world, protecting sensitive data is more important than ever. Whether you're managing financial records, personal data, or business information, keeping Google Sheets secure is essential. The app offers a number of data protection features, such as locking cells and setting permissions. Here's how to password protect data in Google Sheets.

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Why should you password protect Google Sheets?

Password protection in Google Sheets helps protect your data from unauthorized access, accidental edits, and potential breaches. Whether you're working on a shared project, handling sensitive information, or simply organizing personal data, protecting your spreadsheets with permissions and locks ensures that only trusted individuals can view or modify content.

How to protect Google Sheet with password

Step 1: Open browser

Open your favorite web browser and search Google on it.

Step 2: Go to Google Workspace

After loading the Google page, check out Google Workspace and go to Google Sheets.

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Step 3: Select a blank page

Once you're in Google Sheets, click on a blank page.

Step 4: Enter data into the cell

Mention the data or open data that you want to hide.

Step 5: Select data

Select the data tab you want to protect.

Step 6: Go to the 'Data' tab and select 'Protect sheets and range'

Once you have selected the tab, look at the 'Data' tab at the top of the table. Click on that tab and you will see a drop down menu. From there, select Protect sheets and range .

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Step 7: Add a worksheet or range

After clicking, you will see a tab on the right side; there, you will see " add a sheet or range ". If you want to protect a sheet, select " sheet "; if you want to protect a range, select " range ".

Step 8: Set or change permissions

After clicking on a Sheet or Range, regardless of what you selected here, you'll see the option to set or change permissions. Click Set Permissions if you're adding a new permission for the first time. If you're editing an existing permission, select Change Permissions .

Step 9: Choose a permission-based editing restriction strategy

You will see a permissions tab. The first option will be Show warning when editing this range and the other option will be Restrict who can edit this range. There are options below:

1. Only you - Only you and the document owner have the editing option.
2. Only domain - Only people on your domain can edit.
3. Custom - Custom : Only the people you specify will have the edit option.

Copy permissions from another range - Copy permissions from another range: Reuse permissions that you have set on another range or Sheet.

Finally, click Save to complete the process.

David Pac

Update 15 January 2025