How to Reduce the Size of Excel Files

This guide explains how to reduce the Size of Excel Files, with clear steps, practical tips, and important checks before you begin.

In order to reduce the file size, you need to determine the reason why your file size is very large. If you can't find it, you can reduce the file size by doing the following:

1. Save the file as a binary file

2. Delete formatting in blank rows and columns

To delete blank row and column formats, select the rows and columns to delete -> go to Home tab -> Editing -> Clear -> Clear All

3. Delete conditional formatting

Sometimes your file contains conditional formatting, which is one of the reasons why your data file is so large. To fix this you need to remove conditional formatting. Go to the Home tab -> Conditional Formating -> Clear Rules -> Clear Rules from entire Sheet:

4. Compress images in Excel files

Your data file contains many images, usually images are quite large, so to use images in the data file you need to compress the image file to reduce the file size.

Click the image file -> go to Format -> Compress pictures to compress the image:

The dialog box appears, select the Apply only to experiment picture and Delete cropped areas of pictures section to remove the cropped area) -> click OK to compress the image:

Above are some methods to help you reduce Excel file size. Good luck!