How to Learn Data Entry

Learning the Basics

1. How to Learn Data Entry Picture 1
   Practice typing until you reach a speed of at least 30 words per minute. A large portion of data entry work involves typing. This means that being able to type quickly and accurately is essential. The best way to improve your speed is simply to practice typing. Try spending some each day transcribing some written information onto the computer.^{[1] X Research source}

   1. Try to focus on your accuracy when typing, as your speed will naturally increase with practice.
   2. If you get bored practising, search online for free typing games. These are a fun way to increase your typing accuracy and speed.
   3. Search online for a typing test to quickly find out how many words per minute you can type.
2. How to Learn Data Entry Picture 2
   Take lessons if you aren't confident using a computer. It is really important that you can use easily navigate a computer, as the majority of data entry work is done on a computer. If you aren't confident using a computer, consider asking a friend to give you a few lessons or research basic computer skill courses in your local community.^{[2] X Research source}

   1. The ability to use a computer is generally one of the top requirements for data entry employees.
3. How to Learn Data Entry Picture 3
   Practice using office equipment, such as printers and scanners. Whilst the majority of your work in a data entry job is on a computer, you will also need to copy and print information. Practice scanning pieces of paper in a scanner and then printing them from your computer.^{[3] X Research source}

   1. Practice using the scanner and printer at your local library or self-service print shop.
4. How to Learn Data Entry Picture 4
   Familiarise yourself with basic computer programmes. Data entry jobs primarily use word processing and spreadsheet programmes. Spend some time learning to use the Microsoft Word and Excel or Google Docs and Sheets, as these are the most widely used programmes in businesses. Watch tutorials online, ask a friend to help you, or take a short course.^{[4] X Research source}

   1. Don't worry about learning complex or company specific database programmes, as this will be taught to you as part of your initiation and training.
5. How to Learn Data Entry Picture 5
   Practice your customer service skills. Interacting with customers is an important part of most data entry roles. Practice using a professional tone on the phone, write draft emails to customers, and roleplay a confrontational situation to practice your customer service skills. The more that you practice – the more comfortable you will become.^{[5] X Research source}

   1. Notice how customer service workers talk to you when you phone up different businesses, such as your power company, gym, or library. Take note of what made you feel valued as a client and then try to imitate those actions.
6. How to Learn Data Entry Picture 6
   Ensure that you are able to keep sensitive information confidential. It is essential to realise the importance of confidentiality in data entry roles, as you will often be entering sensitive information, such as people's salaries, the company's profit or loss for the year, or customer's contact details. If you have a habit of sharing information a little too freely, remind yourself of the need for confidentiality often.^{[6] X Research source}

   1. When looking at contracts for data entry jobs look at the confidentiality clauses to remind yourself of your obligations.