How to Add Work Email to iPhone

Use Microsoft Exchange

How to Add Work Email to iPhone Picture 1

Open the Settings app on your iPhone. Click the Settings app icon in the gray frame.

How to Add Work Email to iPhone Picture 2

Scroll down and tap Accounts & Passwords . The option is about a third of the way down the "Settings" page, next to the white key icon.

How to Add Work Email to iPhone Picture 3

Click Add Account . The task is at the bottom of the "ACCOUNTS" section.

How to Add Work Email to iPhone Picture 4

Tap Exchange near the top of the account options.

Exchange is one of the most popular email servers for business, so if you're unsure, chances are your company uses Exchange.

You can't just look at an email address to determine if it's an Exchange server; if you are unsure, ask your company's IT (Information Technology) staff.

How to Add Work Email to iPhone Picture 5

Enter your email address. Tap the "Email" text box, enter the email address of the account you want to add to your iPhone.

You can also enter a description to use as a label for your account's inbox in Mail by tapping the "Description" text box and adding a description.

Take note of the "Exchange Device ID" sequence of characters displayed on the screen in case your company's email administrator asks.

How to Add Work Email to iPhone Picture 6

Click Next in the upper right corner of the screen.

If asked, click Configure Manually before continuing.

How to Add Work Email to iPhone Picture 7

Enter your password. Tap the "Password" text box, then enter the password associated with your email address.

How to Add Work Email to iPhone Picture 8

Click Next in the upper right corner of the screen.

How to Add Work Email to iPhone Picture 9

Follow the instructions on the screen. Depending on your Exchange account type, you may be asked to update your security settings, or give the Mail app permission to access the account.

If asked to grant permission to the Mail app , tap Allow when it appears.

How to Add Work Email to iPhone Picture 10

Tap the white "Mail" switch at the top of the menu. The switch will turn green indicating that the Exchange email address has been added to the Mail app on iPhone.

Swipe other data types like Calendars and Contacts to the "On" (green) position to merge into iPhone.

How to Add Work Email to iPhone Picture 11

Click Save in the upper right corner of the screen. You can now send email from your work account using the Mail app on your iPhone.

You can find this account's inbox on the "Mailboxes" screen.

Use the built-in email service

How to Add Work Email to iPhone Picture 12

You need to know which services you can use. iPhone has preset options for iCloud, Google, Yahoo, AOL, and Microsoft Outlook. If you want to add an account from one of these services to the Mail app on your iPhone, go ahead.

If you want to add another email service, you need to see the next step.

How to Add Work Email to iPhone Picture 13

Open the Settings app on your iPhone. Click the Settings app icon in the gray frame.

How to Add Work Email to iPhone Picture 14

Scroll down and tap on Accounts & Passwords . The option is about a third of the way down the "Settings" page, next to the white key icon.

How to Add Work Email to iPhone Picture 15

Click Add Account at the bottom of the "ACCOUNTS" section.

How to Add Work Email to iPhone Picture 16

Select an account type. Tap one of the account options (e.g. Google) on the "Add Account" page. The login page of the service you selected opens.

How to Add Work Email to iPhone Picture 17

Enter your email address and password. Tap the "Email" text box and enter your email address, then tap the "Password" text box and enter your email account password.

The service you choose may ask you to enter your email address first, click Next, and then enter your password.

How to Add Work Email to iPhone Picture 18

Follow the instructions on the screen. Depending on the email service you choose, the setup process will vary slightly. Once you reach the page containing the feature list along with the switches and the Save option in the upper right corner, you can continue.

How to Add Work Email to iPhone Picture 19

Tap the white "Mail" switch. The button will turn green to indicate that you can now send and receive email on the account of your choice using your iPhone's Mail app.

How to Add Work Email to iPhone Picture 20

Click Save in the upper right corner of the screen. After the changes are saved, you will return to the "Accounts & Passwords" page.

You can find this account's inbox on the "Mailboxes" screen.

Use an optional email service

How to Add Work Email to iPhone Picture 21

Get information about email services. When setting up a custom email service on your iPhone, you need to enter some information that you may not be aware of. You can ask your company's IT department about things like:

1. Mail server type (IMAP or POP)
2. Username and incoming mail server name
3. Outgoing mail server name

Many IT departments have specific instructions for adding email accounts to iPhone.

How to Add Work Email to iPhone Picture 22

Open the Settings app on your iPhone. Click the Settings app icon in the gray frame.

How to Add Work Email to iPhone Picture 23

Scroll down and tap on Accounts & Passwords . The option is about a third of the way down the "Settings" page, next to the white key icon.

How to Add Work Email to iPhone Picture 24

Click Add Account at the bottom of the "ACCOUNTS" section.

How to Add Work Email to iPhone Picture 25

Click Other . It's at the bottom of the list of account options.

How to Add Work Email to iPhone Picture 26

Click Add Mail Account . The option is at the top of the screen, under the heading "MAIL".

How to Add Work Email to iPhone Picture 27

Enter your name. Tap the "Name" text box and then enter the name you want to display on outgoing messages.

How to Add Work Email to iPhone Picture 28

Enter your email address. Tap the "Email" text box, enter the email address of the account you want to add to your iPhone.

How to Add Work Email to iPhone Picture 29

Enter your password. Tap the "Password" text box and then enter the password associated with your email address.

You can also enter a description to use as a label for your account's inbox in Mail.

How to Add Work Email to iPhone Picture 30

Click Next in the upper right corner of the screen.

How to Add Work Email to iPhone Picture 31

Select the mail server type. Tap the IMAP or POP tab at the top of the screen.

Again, if you don't know what information to fill out on the screen, you can ask your company's email administrator.

How to Add Work Email to iPhone Picture 32

Enter the server name in the field labeled Host Name in the "INCOMING MAIL SERVER" section.

How to Add Work Email to iPhone Picture 33

Enter the user name (User Name). This is usually the part of the email address before the "@" character.

How to Add Work Email to iPhone Picture 34

Enter the server name in the field labeled Host Name in the "OUTGOING MAIL SERVER" section.

Enter your User Name and Password in this field if required by the email administrator.

How to Add Work Email to iPhone Picture 35

Click Next in the upper right corner of the screen.

How to Add Work Email to iPhone Picture 36

Turn on Mail. Tap the white "Mail" switch to turn it green. Your custom email address has been added to the Mail app.

How to Add Work Email to iPhone Picture 37

Click Save in the upper right corner of the screen. You can now send email from your work account on your iPhone's Mail app.

You can find this account's inbox on the "Mailboxes" screen.