Set up the working environment in Word

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MS Word - Lesson 3: Customize the Word environment

Sometimes you often work with a lot of documents with the same format. Just one setting of parameters that apply to your entire document will save you a lot of time. I will introduce you to set some key parameters important in the drafting process.

1. Convert units from inches to cm

- Normally in Vietnam use the unit of centimeters but Word set the default to inches so you should convert to centimeters to facilitate the alignment, .

- Click the File tab and select Option .

Set up the working environment in Word Picture 1

- The dialog box appears, click the Advanced tab , move to the Display tab , at the Show measurements in Unit of section, click Centimeters . Finally, click OK to finish.

Set up the working environment in Word Picture 2

2. Select the default folder to save the file after editing.

- Depending on your work you can save .doc, docx file format for your documents. You can set the default saving folder.

- Click File and select Options, but choose Save tab .

+ In the Save file in this format section, select the file saving format that applies to all documents. Depending on your work, you can save .doc or docx.

+ At Default file location: The directory to save the default file. You create a separate folder for your work when editing is finished, you just need to click the Save button without spending time choosing where to save the file. Very time-saving and convenient for your work.

Set up the working environment in Word Picture 3

3. Remove the warning feature (underline) of Word.

Set up the working environment in Word Picture 4

- You find it very confusing when the handwriting is underlined by unambiguous red lines. Assert your text has nothing wrong. Because Word does not yet support Vietnamese, this warning is required. You just need to leave all the traces in the When correcting spelling and grammar in Word section (as shown).

Set up the working environment in Word Picture 5

4. Set default alignment for all files

- Click the Page Layout tab, click Page Setup, the page setup dialog box appears. At the Margins tab you set the margins for the text:

Top: top margin

Bottom: Bottom margin

Left: Left margin

Right: Right margin

Portrait: Portrait paper orientation

Landscape: horizontal paper orientation.

Set up the working environment in Word Picture 6

- To select paper size, click Tab Paper. In paper size, select A4. You can also choose the Width or Height option. Finally, clicking Set As Default will apply this setting to the entire document.

Set up the working environment in Word Picture 7

5. Set font default, font size applies to all files

- Only need one set of settings you can apply to all other documents without having to reset. - Click the Font tab. A dialog box appears that you choose:

Font item: You choose Font

Item Font Style: You choose the display style

Item size: Select the font size.

Set up the working environment in Word Picture 8

- Please note that you have to click on Set As Default to set the default for all other files. So from now on you will not have to set the font, font size when drafting a new document.

Above are some notes to help you save time and effort when drafting. Good luck.

David Pac

Update 19 May 2020

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