Merge multiple accounts in one Gmail mailbox

Thanks to large capacity, many people set up several different accounts on Gmail to turn into archives.But managing such accounts takes time.So Gmail has allowed users to merge multiple Gmail accounts into one main account for easy management.See the following article to learn how to do it.

1. Top free email services

Step 1. Add a second email address

Assuming you have a Gmail account that is used more frequently than other Gmail accounts, use that account as your primary email to receive all emails from secondary accounts. This main Gmail account will allow you to receive, search, and respond with the secondary Gmail ID associated with the primary account. So, go to the main Gmail account and link the second Gmail address to that account.

1. In Gmail's main interface, click the gear icon and then select Settings from the top right corner of the screen.

Merge multiple accounts in one Gmail mailbox Picture 1

2. Click the Accounts and Import tab. Now, in the Send mail as: setting , click Add another email address .

Merge multiple accounts in one Gmail mailbox Picture 2

3. A new window will appear. In the name field, enter your full name. For an email address, enter the second email ID you want to link to this account. Select the Treat as an alias box if you want to reply to any email sent from the linked account. You can also uncheck the box and select a specific email address to reply.

Merge multiple accounts in one Gmail mailbox Picture 3

4. Gmail will send a verification message to this email to confirm you are the owner of the account. Then you need to enter the verification code sent to this email address and click " Verify " or click the verification link.

Merge multiple accounts in one Gmail mailbox Picture 4

5. After verification, you can see the second email address displayed in the Send mail as section of the main account. Now, whenever you compose an email, you will have a new option in the " From " field. Just click on that email address and that's the address the recipient will see.

Step 2. Forward incoming mail

1. Open the Settings page of the second Gmail account that you want to read the email.

2. Click the Forwarding and POP / IMAP tab .

3. Enter the primary email address in the Forward a copy of incoming mail to box box .

4. Then select an option from the drop-down list:

1. Keep a copy of Gmail in your Inbox.
2. Store a copy of Gmail.
3. Delete a copy of Gmail.

5. Click Save Changes .

Now, you don't need to open a secondary account to check your email. You only need to login to the main account.

Step 3. Create labels for incoming Email

Using labels in Gmail is one of the most effective ways to control your inbox. This will help you distinguish which mail to which email address. You can create specific labels for each linked Gmail account and then use smart filters to easily use them.

Switch to the main email account, scroll down to the bottom of the page and find the Create new labels link on the left side of the window.

Merge multiple accounts in one Gmail mailbox Picture 5

Click the link to open the New Label box. Enter a name for the label. You can use the real email address if you want, then click Create .

Merge multiple accounts in one Gmail mailbox Picture 6

You can create multiple labels, for each email account linked a separate color or even create additional labels for different types of emails.

Step 4. Create a filter to automatically organize your inbox

1. In the main email account settings, click the Filters and Blocked Addresses tab, next to the Accounts and Import tab. Scroll down and click Create a new filter .

Merge multiple accounts in one Gmail mailbox Picture 7

2. Enter your secondary email address in the From field in the next screen.

3. Click Create a filter with this search . In the next screen, there are several options in When a message arrives that matches this search .

Merge multiple accounts in one Gmail mailbox Picture 8

4. Select Apply the label and the label you set in the previous step.

5. Click the blue Create filter button. You can also choose Also apply filter to 'X' matching conversations if you have any previous emails from the linked account.

A faster way:

You can also use a specific message to create a filter. Sometimes this is a faster way to create filters immediately.

1. Open Gmail.

1. Select the box next to the email you want.

1. Click More .

1. Click Filter messages like these .

1. Enter filtering criteria.

Now, email from the secondary email account will be downloaded to the primary email account and automatically transferred the label you specified. Use filters to help distinguish email sent.

You can also send emails from both email accounts without having to switch to the secondary email account.

Merge multiple accounts in one Gmail mailbox Picture 9

Bonus: Use Multiple Inboxes

Multiple Inboxes are features of Gmail Labs. You can use this feature when you want to view emails from some linked Gmail accounts and organize them in different inboxes at the same Gmail account.

Multiple Inboxes create small mailboxes next to the main inbox. They also divide email into multiple parts based on email type. Note that they can only be deployed for accounts that do not use Gmail's additional tabs like Social, Promotions, Updates and Forums.

Log in to your main account, go to settings / labs to enable the Multiple Inboxes feature.

Merge multiple accounts in one Gmail mailbox Picture 10

Access the secondary mailbox, open the Settings section, select Forwarding and POP / IMAP and enter the address of the main mailbox.

Merge multiple accounts in one Gmail mailbox Picture 11

Go back to the main account, go to Settings , select Multiple Inboxes and enter the command to: xyz@gmail.com (secondary email address) into Pane 0 and other e-mail addresses on the next Pane if there are multiple Gmail accounts. .

Merge multiple accounts in one Gmail mailbox Picture 12

At this point, the new email of the secondary email will automatically show up in the main account in the right column. Google supports opening up to 8 new subdivisions in Inbox for users to conveniently view multiple mailboxes.

Merge multiple accounts in one Gmail mailbox Picture 13

The most obvious benefit of using the main Gmail account saves time. You do not need to switch your account anymore.

I wish you all success!