Table of Contents
This step-by-step guide explains how to share printer in Windows network system. It covers the required setup, the main actions, and the checks that help prevent common problems.
In this guide, Network Administrator will show you how to share a printer in the network on Windows 7, Windows 8. 1 and Windows 10 computers.
Note:
The steps to share a printer in the network on Windows 7, Windows 8. 1 and Windows 10 computers are similar.
Share Printers in Windows Network Systems
To share a printer in a Windows network, follow the steps below:
Start by opening the Devices and Printers table by:
- On Windows 7, 8. 1 and Windows 10, open Control Panel , then find and select Hardware and Sound => Devices and Printers .
Also on Windows 10 you can import " Devices " into the Search box on the Taskbar or Search pane of Cortana. Then on the search results list, select Devices and Printers .
In the Devices and Printers window you will see a list of external devices installed on your computer. Visit the Printers Section and select a printer you want to share.
Right-select the printer and select Properties To open the Printer Properties window.
If there is an installed multifunction printer that works as a fax or scanner or both, then you must select the Properties properties window you want to select. Select printer properties.
In the following case, Network Administrator uses a Canon Pixma MG2400 printer, and this printer only works as a printer, so only one option: Printer Properties (printer properties).
At this time the Properties window of the printer appears. Depending on the printer model and its driver, different tabs and options appears on the window.
Access the Sharing tab .
Here you can share the printer with the entire network. Check the box " Share this printer ". You can then edit the printer name, in case if you don't want to use the default name provided by Windows.
Check the Render print jobs on client computers option If you want to enable this feature.
Once done, select OK . The printer will be shared with other computers on the network, no matter what operating system the other computers use.
Refer to Some of the Following Articles
- How to cancel a print job in Windows 8
- Share files and printers Windows 7 and Windows XP
- How to share printers between Windows 7 computers without Homegroup?
FAQ
What should I check before following these steps?
Confirm device and software compatibility, save important data, and make sure you have the required permissions, files, and account access.
Why might the process not work?
Common causes include outdated software, missing permissions, incompatible hardware, an unstable connection, or completing a step in the wrong order.
Can I undo the changes if necessary?
That depends on the tool or setting. Use built-in restore options when available, keep a backup, and record the original configuration first.
Written by David Pac
IT Expert & Technology Writer
David Pac has 20+ years of experience in software development, Windows troubleshooting, computer hardware diagnostics, and system administration.
Expertise: Windows | Software | Hardware | System Troubleshooting
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