How to Save PDF Files

On Windows 10

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Open the document. Open the document, file or web page that you want to save as PDF format.

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Click File . This option is in the menu bar at the top left of the screen.

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Click Print… It's near the bottom of the drop-down menu.

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Double click Microsoft Print To PDF .

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Name the file. Enter the file name in the "File Name:" field near the bottom of the dialog box that opens.

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Choose a location to save the file.

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Click Save in the lower right corner of the dialog box. The document will be saved as a PDF file to the location you specified.

On Mac OS X

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Open the document. Open the document, file or web page that you want to save as PDF format.

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Click File in the menu bar at the top left of the screen.

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Click Print… located near the bottom of the drop-down menu.

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Click PDF in the lower left corner of the dialog box. A menu will pop up.

If you don't see this option, find and click Print using system dialog .

Some applications, such as Adobe Acrobat Reader DC, do not support printing to PDF.

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Click Save as PDF… (Save as PDF). The option is near the top of the pop-up menu.

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Name the file. Enter a name for the file in the "Save As:" field at the top of the dialog box.

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Choose a save location. Use the drop-down menu below the "Save As:" field or select a location from the "Favorites" section on the left side of the dialog box.

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Click Save in the lower right corner of the dialog box. The document will be saved as a PDF file to the location you specified.

Use Microsoft Office applications

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Open a Microsoft Word, Excel, or PowerPoint document.

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Click File in the menu bar at the top left of the screen.

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Click Save As… near the bottom of the drop-down menu.

On some versions of Office, click Export. if you see this option in the File menu .

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Click the File Format: drop-down menu .

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Click PDF . On new versions of Office, the option will be in the "Export Formats" section of the menu.

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Enter the document name in the "Export As:" field .

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Choose a location to save the document.

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Click Save in the lower right corner of the dialog box. The document will be saved as a PDF file to the location you specified.

Lesley Montoya

Update 09 November 2023