How to Save PDF Files: Complete Guide

On Windows 10

Key Details About Save PDF File

Open the document. Open the document, file or web page that you want to save as PDF format.

Click File . This option is in the menu bar at the top left of the screen.

Click Print… It's near the bottom of the drop-down menu.

Double click Microsoft Print To PDF .

Name the file. Enter the file name in the "File Name:" field near the bottom of the dialog box that opens.

Choose a location to save the file.

Click Save in the lower right corner of the dialog box. The document will be saved as a PDF file to the location you specified.

On Mac OS X

Click File in the menu bar at the top left of the screen.

Click Print… located near the bottom of the drop-down menu.

Click PDF in the lower left corner of the dialog box. A menu will pop up.

If you don't see this option, find and click Print using system dialog .

Some applications, such as Adobe Acrobat Reader DC, do not support printing to PDF.

Click Save as PDF… (Save as PDF). The option is near the top of the pop-up menu.

Name the file. Enter a name for the file in the "Save As:" field at the top of the dialog box.

Choose a save location. Use the drop-down menu below the "Save As:" field or select a location from the "Favorites" section on the left side of the dialog box.

Use Microsoft Office Applications

Open a Microsoft Word, Excel, or PowerPoint document.

Click Save As… near the bottom of the drop-down menu.

On some versions of Office, click Export. if you see this option in the File menu .

Click the File Format: drop-down menu .

Click PDF . On new versions of Office, the option will be in the "Export Formats" section of the menu.

Enter the document name in the "Export As:" field .

Choose a location to save the document.