How to Dictate on Word
Method 1 of 2:
Windows
- Press ⊞ Win+S to open the Search box.
- Type speech recognition. A list of matching results will appear.
- This may be called 'voice recognition' on some systems. The behavior will be the same.
- Click Speech Recognition. This opens the Speech Recognition control panel.
- Click Start Speech Recognition. If you've already set up Speech Recognition, you'll see the voice recognition panel at the top of the screen. This means you're ready to get started.
- If it's your first time using Speech Recognition, you'll have to click Next to go through the setup process. Follow the on-screen instructions to teach the computer to recognize your voice. Once you complete the process, you'll see the voice recognition panel.
- Click the microphone icon. It's on the voice recognition panel. Now you're ready to start dictating.
- Open Word. You'll find it in the Windows menu under 'Microsoft Office.'
- Click where you want your text to appear.
- Start speaking. You will now see your words appear on the screen as you speak.
Method 2 of 2:
macOS
- Click the Apple menu. It's at the top-left corner of the screen.
- Click System Preferences.
- Click Keyboard.
- Click Dictation. It's one of the tabs at the top of the window.
- Select 'On' next to 'Dictation.' Clicking the circle will turn it blue and add a white dot at its center.
- Check the box next to 'Use Enhanced Dictation.' This allows you to use dictation offline, as well as continuous dictation with live feedback.[1]
- Click the red circle to close the Keyboard window.
- Press Fn twice. Now you'll see a window with a microphone icon. Dictation is now active and ready to use. This is the dictation window.
- Open Word. You'll usually find in the Applications folder or on the Launchpad.
- Click the document where you want the text to appear.
- Start talking. As you speak, your words will appear in the Word document.
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