PowerPoint 2019 (Part 10): Printing your presentation

Although PowerPoint presentations are designed to be viewed on a computer, sometimes you want to print them out. You can even print customized versions of your presentation, which can be especially useful when showing slides. The Print panel makes it easy to preview and print your presentation.

 

Print layout

PowerPoint offers several layouts to choose from when printing your presentation. The layout you choose will primarily depend on why you're printing the slides. There are four types of print layouts.

1. Full Page Slides : This feature prints a full page for each slide in the presentation. This layout is most useful if you need to review or edit the printed version of your presentation.

1. Notes Pages : This feature prints each slide, along with any presenter notes for that slide. If you've included multiple notes for each slide, you can keep a printed copy of those notes with you during the presentation.

 

1. Outline : This mode prints out the overall outline of the slideshow. You can use this to review how to organize your slides and prepare for your presentation.

1. Handouts : This mode prints thumbnail versions of each slide, with optional space for notes. This layout is especially useful if you want to give your audience a physical copy of the presentation. The optional space allows them to take notes on each slide.

 

How to access the Print control panel

1. Select the File tab. The Backstage view will appear.

2. Select Print.

The Print control panel will appear.

You can also access the Print control panel by pressing Ctrl + P on your keyboard.

How to print a presentation

1. Select the File tab. The Backstage view will appear.

2. Select Print. The Print control panel will appear.

 

3. Select your desired printer and print area.

4. Select your desired print layout and color settings.

5. Once you have finished modifying the settings, click Print.

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