How to Use Basic Microsoft Publisher

Microsoft Publisher is an Office application that allows you to create professional-looking documents (newspapers, postcards, flyers, invitations, brochures, etc.) After choosing a pre-built Publisher template, you can add text and images as you like, save and print.

Sampling

How to Use Basic Microsoft Publisher Picture 1How to Use Basic Microsoft Publisher Picture 1

Launch Microsoft Publisher. After opening the application, the Catalog window will appear on the screen. The Catalog window offers a variety of publications and templates that you can use to design documents, including newspapers, brochures, signs, greeting cards, letterheads, envelopes , banners, advertisements, and so on.

How to Use Basic Microsoft Publisher Picture 2How to Use Basic Microsoft Publisher Picture 2

Look in the left column and click on the type of publication you want to create. Several different templates for the type of publication you choose will appear in the right pane.

How to Use Basic Microsoft Publisher Picture 3How to Use Basic Microsoft Publisher Picture 3

Scroll down on the templates in the right pane to select. For example, if you selected 'Newsletter' as your publication type and the content is geared towards children, check out the 'Kid Stuff Newsletter' template.

How to Use Basic Microsoft Publisher Picture 4How to Use Basic Microsoft Publisher Picture 4

Select the template, then click 'Start Wizard' in the lower right corner of the Catalog window. After the Catalog window disappears, the template will appear in the Publisher window.

Create Document

How to Use Basic Microsoft Publisher Picture 5How to Use Basic Microsoft Publisher Picture 5

Click 'Next' in the left pane once the wizard for the Publisher template starts. The wizard will take you through the document formatting process.

How to Use Basic Microsoft Publisher Picture 6How to Use Basic Microsoft Publisher Picture 6

Follow the instructions provided by the Publisher wizard to create the document. This process will be different for each document, depending on the specific type of publication. For example, if you create a newsletter, the wizard will ask you to choose a color scheme and specify whether you want the recipient's address to be printed on the document.

How to Use Basic Microsoft Publisher Picture 7How to Use Basic Microsoft Publisher Picture 7

Click 'Finish' on the last tab of the Publisher wizard. The wizard will be minimized, now you can start adding text and images to the document.

How to Use Basic Microsoft Publisher Picture 8How to Use Basic Microsoft Publisher Picture 8

Click the document section where you want to add content. The document will have multiple frames for you to add images or text. In most cases, Publisher will replace example text and images in each template so that you get a general idea of ​​how to compose and format the document. For envelopes, for example, Publisher will insert a dummy address into the appropriate text frame in the document so you can replace it with the real information.

How to Use Basic Microsoft Publisher Picture 9How to Use Basic Microsoft Publisher Picture 9

Enter content or insert images into each frame in the document as you like. You can also insert additional frames into the document if necessary.

Insert more frames

How to Use Basic Microsoft Publisher Picture 10How to Use Basic Microsoft Publisher Picture 10

Click the 'Insert' tab and select 'Draw Text Box'.

How to Use Basic Microsoft Publisher Picture 11How to Use Basic Microsoft Publisher Picture 11

Place the mouse pointer at the position that you want to select as the upper left corner of the frame.

How to Use Basic Microsoft Publisher Picture 12How to Use Basic Microsoft Publisher Picture 12

Drag the mouse pointer diagonally down and to the right until the frame reaches the size you want.

How to Use Basic Microsoft Publisher Picture 13How to Use Basic Microsoft Publisher Picture 13

Click inside the frame and start typing.

Insert photos

How to Use Basic Microsoft Publisher Picture 14How to Use Basic Microsoft Publisher Picture 14

Place the mouse pointer at the location where you want to add the image to the document.

How to Use Basic Microsoft Publisher Picture 15How to Use Basic Microsoft Publisher Picture 15

Click the 'Insert' tab and select 'Picture' located below the Illustrations group. The 'Insert Picture' dialog box opens.

How to Use Basic Microsoft Publisher Picture 16How to Use Basic Microsoft Publisher Picture 16

Click the folder in the left pane containing the pictures you want to add to the document.

How to Use Basic Microsoft Publisher Picture 17How to Use Basic Microsoft Publisher Picture 17

Open the last folder in the right pane of the dialog box.

How to Use Basic Microsoft Publisher Picture 18How to Use Basic Microsoft Publisher Picture 18

Select the picture you want to add to the document, then click 'Insert'. The picture will be added to the document.

Crop photo

How to Use Basic Microsoft Publisher Picture 19How to Use Basic Microsoft Publisher Picture 19

Click the picture in the document that you want to crop. The border of the frame will appear around the image.

How to Use Basic Microsoft Publisher Picture 20How to Use Basic Microsoft Publisher Picture 20

Click the 'Format' tab and select 'Crop' below the Picture tool group.

How to Use Basic Microsoft Publisher Picture 21How to Use Basic Microsoft Publisher Picture 21

Place the crop handle on the border or corner of the image you want to crop.

How to Use Basic Microsoft Publisher Picture 22How to Use Basic Microsoft Publisher Picture 22

Drag the crop handle towards the part of the image you want to crop or delete.

Hold down CTRL while dragging the center handle to cut both sides evenly.

Hold down CTRL + Shift while dragging the corner handles to evenly crop all four edges while maintaining the aspect ratio of the image.

Save document

How to Use Basic Microsoft Publisher Picture 23How to Use Basic Microsoft Publisher Picture 23

Click 'File' and select 'Save'.

How to Use Basic Microsoft Publisher Picture 24How to Use Basic Microsoft Publisher Picture 24

Enter a name for the document in the 'Save As' dialog box.

How to Use Basic Microsoft Publisher Picture 25How to Use Basic Microsoft Publisher Picture 25

Specify the location where you want to save the document. Otherwise, Publisher will save the file in the default working directory.

How to Use Basic Microsoft Publisher Picture 26How to Use Basic Microsoft Publisher Picture 26

Click 'Save.' Your document will be saved.

Print documents

How to Use Basic Microsoft Publisher Picture 27How to Use Basic Microsoft Publisher Picture 27

Click 'File' and select 'Print'.

How to Use Basic Microsoft Publisher Picture 28How to Use Basic Microsoft Publisher Picture 28

Enter the number of copies you want to print next to 'Copies of print job'.

How to Use Basic Microsoft Publisher Picture 29How to Use Basic Microsoft Publisher Picture 29

Check the printer selected next to 'Printer.' In most cases, the default printer's properties are automatically displayed in this field.

How to Use Basic Microsoft Publisher Picture 30How to Use Basic Microsoft Publisher Picture 30

Specify the paper size you are using to print the document under 'Settings'.

How to Use Basic Microsoft Publisher Picture 31How to Use Basic Microsoft Publisher Picture 31

Choose a custom color and then click 'Print'. The document will be sent immediately to the printer.

5 ★ | 1 Vote