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How to Add a PDF to a PowerPoint

You have a powerful PDF but want to include the entire file or specific pieces in your PowerPoint presentation. So how do you do that? Well, there are a few different ways you can insert PDFs in your PowerPoint presentation including...
Method 1 of 2:

Using Your PDF as an Image

  1. How to Add a PDF to a PowerPoint Picture 1How to Add a PDF to a PowerPoint Picture 1
    Open PowerPoint. You'll find this either on your Start Menu or in your Applications folder. Using this method, you will insert only a clip of your PDF, not the entire page or pages.
    1. You can also go to the online version of PowerPoint at https://office.live.com/start/PowerPoint.aspx?omkt=en-GB.
  2. How to Add a PDF to a PowerPoint Picture 2How to Add a PDF to a PowerPoint Picture 2
    Create a new presentation or open an existing one. This will be where your PDF will go.
    1. Within the online version, you are immediately, upon login, presented with options to load a previous presentation or create a new one.
    2. With the software, you'll need to go to 'File' and 'New'.
  3. How to Add a PDF to a PowerPoint Picture 3How to Add a PDF to a PowerPoint Picture 3
    Navigate to the slide where you want to add the PDF. This is where your PDF screenshot will go.
  4. How to Add a PDF to a PowerPoint Picture 4How to Add a PDF to a PowerPoint Picture 4
    Open the PDF in a PDF viewer. You need to have this window of your PDF open and available to screenshot.
  5. How to Add a PDF to a PowerPoint Picture 5How to Add a PDF to a PowerPoint Picture 5
    Zoom in on the part of the PDF you want in your slide. You'll take a screenshot of this and use it as an image in your PowerPoint.
  6. How to Add a PDF to a PowerPoint Picture 6How to Add a PDF to a PowerPoint Picture 6
    Change the active window back to PowerPoint. Make sure you can still switch over to that PDF.
  7. How to Add a PDF to a PowerPoint Picture 7How to Add a PDF to a PowerPoint Picture 7
    Click the Insert tab. The menu ribbon will change.
  8. How to Add a PDF to a PowerPoint Picture 8How to Add a PDF to a PowerPoint Picture 8
    Click Screenshot. You'll find this in the 'Images' grouping. A menu will drop down labeled 'Available Windows' with previews of all your open windows.
  9. How to Add a PDF to a PowerPoint Picture 9How to Add a PDF to a PowerPoint Picture 9
    Click Screen Clipping. This is under the thumbnail previews of the 'Available Windows'. Your screen will take on a frosted appearance and your cursor will look like crosshairs (+), and your PDF will become the active window.
  10. How to Add a PDF to a PowerPoint Picture 10How to Add a PDF to a PowerPoint Picture 10
    Click and drag your mouse to select the content of the PDF you want. You can also press Esc if you want to start over.
    1. Your selection shows up in the PowerPoint presentation, and you can edit this from the 'Picture Tools Format' tab in the ribbon.
Method 2 of 2:

Inserting Your PDF as an Object

  1. How to Add a PDF to a PowerPoint Picture 11How to Add a PDF to a PowerPoint Picture 11
    Open PowerPoint. You'll find this either on your Start Menu or in your Applications folder. Using this method, you will insert the entire PDF into the presentation as an interactive object that you can double-click to open.
    1. You will see and be able to interact with the PDF as an object. That means you can scroll through the pages of the PDF while in the PowerPoint presentation.
    2. Make sure you do not have the PDF open on your computer before continuing.
    3. You can also go to the online version of PowerPoint at https://office.live.com/start/PowerPoint.aspx?omkt=en-GB.
  2. How to Add a PDF to a PowerPoint Picture 12How to Add a PDF to a PowerPoint Picture 12
    Create a new presentation or open an existing one. This will be where your PDF will go.
    1. With the online version, you are immediately, upon login, presented with options to load a previous presentation or create a new one.
    2. Within the software, you'll need to go to 'File' and 'New'.
  3. How to Add a PDF to a PowerPoint Picture 13How to Add a PDF to a PowerPoint Picture 13
    Navigate to the slide where you want to add the PDF. This is where your PDF will go.
  4. How to Add a PDF to a PowerPoint Picture 14How to Add a PDF to a PowerPoint Picture 14
    Click the Insert tab. The menu will change.
  5. How to Add a PDF to a PowerPoint Picture 15How to Add a PDF to a PowerPoint Picture 15
    Click Object. A window will pop up.
  6. How to Add a PDF to a PowerPoint Picture 16How to Add a PDF to a PowerPoint Picture 16
    Click to select Create from file.
    1. You can either use the browse feature to look for your PDF or you can type in the file name along with its location.
    2. You can choose to use the file as a thumbnail instead of the actual PDF. In this case, you will not see any of the content from the PDF, but there will be a thumbnail that links to it instead. You'll also need to set an action to this thumbnail since it doesn't do anything when it's added into the slide. You'll find options to create actions by right-clicking the thumbnail, clicking 'Presentation Object' and 'Open'.
  7. How to Add a PDF to a PowerPoint Picture 17How to Add a PDF to a PowerPoint Picture 17
    Click Ok to confirm. The box will disappear and the PDF will load as an object in the current slide.
    1. If the quality of the PDF preview is too low, you can double-click the PDF to open it in full.
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