FREQUENTLY ASKED QUESTIONS IN MS Word

Some common errors in office informatics (Word)

1. When the page numbering appears again, the page appears without the page number: - Fix: Go to Tools> Options> select the View tab and then clear the checkmark in the Fiel codes box> click OK.

2. To remove the border around the text: - Go to Tools> Options> Select the View tab and then remove the checkmark in the Text boundaries box> click OK.

3. When the line ends or press enter down the line, the numbers appear to count: - Fix: Go to File> Page setup> select the Layout tab and press the LineNumbers . button> remove the checkmark in the Add line numbering box> Click OK.

4. When you press Tab, an arrow appears: - Fix: Go to Tools> Options> Select the View tab and uncheck the Tab Characters box> click OK.

5. When drawing a drawing or a Text box, it appears that the border is difficult to manipulate: - Fix: Go to Tools> Options> Select the Genaral tab and then cancel the checkmark in the Automatic Create box .> click OK.

6. Pressing the Home or End key does not work: - Fix: Go to Tools menu> Options> Select the Genaral tab and then clear the checkmark in the Navigation keys for Wordperfect users box> click OK.

7. On the text with background color is blue and white text: - Fix: Go to Tools menu> Options> Select Genaral tab and then clear the checkmark in the box Blue background, white text> click OK.

8. Insert the image into the text but do not see the image appear: - Fix: Go to Tools menu> Options> Select the View tab and uncheck the box in Picture Placeholders> click OK.

9. When printing text but printing from the bottom of the page to the top of the page: - Fix: Go to Tools menu> Options> Select the Print tab and then clear the checkmark in the Reverse Print order box> click OK.

FREQUENTLY ASKED QUESTIONS IN MS Word Picture 1

10.Type text but don't see text and the ruler doesn't see numbers (all turn white) - Fix: On Destop, right-click Properties, select Appearance tab> select Advanced, then click on the line Text and in the Color box, select black again and click OK> OK again .

11. Stubborn 'i' Drafting with TCVN3-ABC font may appear the situation of ending word with an 'i' re-capitalized 'i', for example 'I' in 'Hanoi and I' will to 'I'. The culprit is that MS Word's AutoCorrect auto-correction option misunderstands our words with Western's, the first letter in English is always capitalized as 'I'. Fix it, need to access the MS Word Tool menu, select AutoCorrect Option, remove the tick in Replace text as you type. Another situation is that the word 'at' at the beginning of the sentence like 'at the ends of the nostalgia' will turn into the word '……', which is due to the option to automatically capitalize the first letter also in AutoCorrect of MS Word. To eliminate it, remove the tick in Capitalize first letter of sentences. Finished click OK.

12.- To fix an error where the i-word is converted to I: Go to Insert -> AutoText -> AutoText -> Chon Tab AutoCorrect. Type i in the Replace box, if you see the two letters i and I appear in the line below, click to select that line -> Delete. OK, got it

13.- To fix the space between words such as 'Fewer lines', do the following: Go to Tools -> Options -> Select Tab Edit -> Clear the checkmark in the 'Use smart cut and paste' box. OK, got it

14.- To edit a unit when formatting pages from Inches to Centimeters: Go to Tools -> Options -> Select General Tab -> In the Measurement units box select Centimeters. OK, got it

15- To get a line around text: Go to Tools -> Options -> Select Tab View -> Check the box for Text boundaries. OK, got it

16- To completely remove the underlined red lines under the text: Go to Tools -> Options -> Select Tab Spelling and Grammar -> Clear the check mark in all 'Check…' items. OK, got it

17- To change the text background to blue and white: Go to Tools -> Options -> Select General Tab -> Check the box of Blue background, white text. OK, got it

18- How to format a page of text (remember to do this step if it does not print as expected): Go to File -> Page setup -> In Tab Margin choose the parameters of alignment, top and bottom; In the Paper Size Tab select the size of print paper (A4). OK, got it

19. The following phenomenon is far away from the font before typing Unicode font: Many times, the text you draft will be separated after typing, even though you have never pressed the spacebar. To remedy this situation, go to Tools> Options> Edit and uncheck the 'Smart cut and paste' line, click OK.

20. Sentence capitalization is a vowel with a Vietnamese accent that is indented: Before typing the word with capitalized vowel at the beginning of the sentence, go to Tools> AutoCorrect Options> AutoCorrect and then remove the checkmark in the line Correct Two Intial Capital and OK .

21. Want to type lowercase letters at the beginning of the line but Word corrects itself to uppercase: Go to Tools> AutoCorrect Options> AutoCorrect and uncheck the Capitalize first Letter of Sentence line.

22. Put underscores under the line. Actually this is not an error but a proofing function of English spelling and grammar. It also does not appear in print. However, looking at it is quite confusing so you can remove it by going to Tools> Options> Spelling and Grammar, unchecking the Check grammar as you type line.

23. Copy texts and snapshots from the internet into word. Surfing the Web and retrieving data from the internet has become a familiar job for every resident online. However, if you only use regular text and image cables to copy Word, this can take a long time, in many cases, if the data is large, your computer may hang. To shorten the time, you should perform the following steps: First you copy text or images from the Internet, and then open a new Word page. On this page, go to Edit, select Past Special. If the data you want to copy is in text format, go to Past Special, select 'Unformatted Text' or 'Formatted Text' or 'Unformatted Unicode Text'. Conversely, when the data to be copied is the image you enter Paste Special, select the 'Device Independent Bitmap' item to speed up image copying as well as reduce the file size.

24. Keep information confidential in Word. Sometimes, you want to save some of your own information on your work computer but you don't want anyone to read it. Your word file can be highly secure and no one will be able to access it if you choose the following tool. Go to the Tools Options Security section. In the password selection section open the file 'Password to Open' you receive the optional password. You can select the font type in the 'Password to Open' box by clicking the 'Advanced' button and proceed to selecting the appropriate font. Then, you go to the password field to modify the text 'Password to modify' you enter the password. Finally, click the OK button to finish the operation. In addition to having more security features, you go to Tools Protect Document. In the Protect Document window you will see 3 options. Track changes (preventing Track Changes from being changed, all changes will be saved and Track Changes will be disabled), Comments (allow readers to comment but do not have permission to change the text) and Form ( Only allow changes to non-protected documents in the form).

263.Press space key (space) with dot on top? Go to tool - options - click the view tab in the Formatting marks section, select all

27. Error inserting the page number but not: This is an error that you copy files in many places, so when you insert the page it will not output as you normally typed: So please follow the way following: Ban to Insert- pages numbers .- format- continue from . -ok. Is done

28 . Phenomenon when typing Vietnamese accented In some cases, when we use Vietkey typing method with accented Vietnamese in MS Word, the accented letter will be automatically separated between the vowel and consonant parts. signed, this case is due to the smart cut and paste mode of MS Word. To overcome this problem just turn off smart cut and paste mode, turning off this mode does not affect the editing process and text. Go to the Tools menu - Options. Click the Edit tab. Uncheck the item Smart cut and paste. Click OK. Then save the document you are editing and restart MS Word.

29. The phenomenon of offset marks on uppercase characters When using fonts belonging to TCVN3, VNI-Windows charset . when we remove the diacritical marks, we will see that the diacritical marks on the right make the text un-aesthetic. This is due to Word's AutoCorrect utility. Go to Tools menu - AutoCorrect Options. Click the AutoCorrect tab, uncheck Correct TWo INitial CApitals. Click OK

30 . Change the unit of measurement By default, the unit of measurement in MS Word is inches, but in Vietnam we use the unit of measurement in centimeters, in the text format according to the state regulations also in units of measurement. is centimeters. So we need to convert measurement units in MS Word to centimeters. - Go to Tools - Options, select General. Click on Centimeters in the Measurement units section. - Save the document you are editing and restart MS Word to make it effective the next time you edit it

31. Currently, in most documents we use Unicode charsets and the most authentic fonts such as Arial, Times New Roman, Verdana, . but sometimes we start Word and see on the font above. Formating toolbar is not the font we need to use, or we have chosen but when pressing Enter to pass through the other text, the font changes. In order to save time and ensure the consistency of typefaces throughout the text, we need to select the default font, ie every time we start MS Word, the text will be used as a font with the size and format as We have chosen before. - Go to Format menu, select Font. Click the Font tab, select the most frequently used font type in Font section, choose a style in Font style section, choose a size in Size . section, . Selected, press the Default button, click Yes to confirm in the dialog box that appears shortly after. Click OK to finish the default font setting operation. - Save the document you are editing and restart MS Word so our settings take effect the next time you use MS Word.

32. Turn off the frame surrounding a drawing when drawing a graphic object into text This is a new feature of MS Word, when we draw a graphic object such as Autoshape, Textbox into the document, MS will create one by itself. the border around the area where the text editor is standing is used to group drawn objects into a uniform block so that when we move or change, the whole group of graphic objects follows it instead of we have to select graphics objects and right click to select Grouping . But sometimes this border appears unreasonable and makes it difficult for us, to temporarily turn off the border press ESC.