Notion formatting tips help you take notes easily

Looking for an easier and more efficient way to write notes in Notion ? Then try the formatting tips below.

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Sort notes by column

In text editors, writing paragraphs in turn can make your notes look bland and cumbersome. Notion provides a solution to this problem by allowing you to format your notes into two or more columns.

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To write a note in multiple columns, first type the sign (/) to access the command list. Then enter one of the following formats:

1. Type /2 columns to create 2 columns.
2. Type /3 columns to create 3 columns.
3. Type /4 columns to create 4 columns.

You can separate notes into 5 columns. To resize each column, point the mouse over the intersection between the two columns and drag to vertical. You can apply this format when creating a pros & cons list. You can also use this tool to organize many other lists in Notion to increase work efficiency.

Use the button to copy the content

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If you're a regular Notion user, there must have been a time when you needed to create similar content types. Buttons are a special feature for 'cloning' large chunks of content notes. As a result, you don't have to rewrite the content from scratch.

You can duplicate notes with the click of a button. Here are the steps to do it:

1. Type /button on any new line to create a new button.
2. Give it a name and choose Insert Blocks from the list of options.
3. Drag blocks from anywhere on the note page to the empty text box that appears, and then click Done .

Alternatively, you can add new content to the template by clicking inside the text box. You'll find options comparable to advanced database features in Notion, so you can edit your database faster.

After creating the button, all you need to do is click on the title to instantly add content to the page. Now you have a way to create your own templates without resorting to copy & paste tools.

Apply color and highlight notes instantly

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Personalization is what makes Notion a favorite choice for many note-takers. Styling notes can help you highlight information while keeping different types of information separate.

You have two options to change the color of notes in Notion: change the text color and the background color. To change the text color, make sure the cursor is selected on the block you want to change, then use one of the following formats:

1. /green changes the text color to green.
2. /blue changes the text color to blue.

You can also change the background color of any block:

1. /green background changes the background color to green.
2. /purple background changes the background color to purple.

If you are using a lot of the same colors, Notion also provides a solution to speed up formatting by applying the same color multiple times. To do this, highlight the text and use the keyboard shortcut Ctrl + Shift + H to apply the previously used color.

Insert table of contents for easy note navigation

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A lesser known feature of Notion is adding a table of contents to the notes page. Using this tool, you can easily navigate around the page and jump right to the concept section.

You can find this feature in Advanced Blocks in the command list. Alternatively, you can type /table of contents on a new line. This action will create a table of contents block that you can move around the page like a normal block.

This is a powerful tool if you have formatted your notes with headings. You can use this tool to navigate sections if you're writing a story or separate topics in research notes. Notion automatically indents each heading based on its size.

Use synchronized blocks to edit other blocks

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While known for its impressive navigation features, Notion also offers a way to edit notes pages without having to access them.

Synchronized blocks allow you to edit content dynamically between multiple sites. To create a synchronized block, type /synced block on a new line. Now you can continue editing inside the red box that appears to sync the content inside.

When finished editing, press the Copy and Sync button in the upper right corner of the block.

Now navigate to the landing page and use Ctrl + V to paste the synced block into your page. From here, any subsequent edits made in the sync block will sync across all the times the block appears in your workspace. This is a great time saver. It speeds up editing and takes you instantly back and forth between different pages.

Above are Notion formatting tips to write notes faster and more efficiently . Please share with our readers TipsMake other ways to use Notion  that you know!

Kareem Winters

Update 27 June 2023