Microsoft Outlook and 9 things you don't know

Edward Mendelson

Network administration - E-mail can be a daily affair, but most of us have never discovered all the settings or less than half of the tips it can perform. So in this tutorial we will show you 9 things you can do with Microsoft Outlook.

Open Calendar, Contacts, or Task List in a separate window

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Are you bored when you click on navigation buttons every time you want to switch between Inbox and Calendar? Right-click on any navigation button and select Open in a New Window, and you'll keep the Calendar or Contacts open in separate windows. They will remain open when you process notifications; When moving between windows, you just need to use Alt-Tab to navigate between them.

Display multiple dates in Calendar

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You can display multiple dates, continuously or intermittently in a schedule by going to the display of the monthly schedule in the upper left part of the schedule window and pressing Ctrl plus the same-day click. you want to see. Each day you Ctrl-click will appear as a column in the main Calendar display. You can also display a range of these continuously by dragging the mouse over a series of days in the month.

Customize flag icons and categories

You can use the flag icon in the list of messages in Inbox to remind you of the message you need to see at some point, or the item icon to help you organize your mail. (The flag icon will appear on the right side of each Outlook mailing entry; the category icon is a rounded square on the left of each flag icon). You can specify which flag color or item color will appear by default when clicking on those icons. Simply right-click any flag or item icon, select Set Quick Click ., and select the category or flag you want to use by default.

Use abbreviations for dates and times

Outlook Calendar understands both plain English text and abbreviations in its Start Time and End Time fields. For example, instead of typing dates, you just type "next Tue" or "next month", so Calendar will insert the date. In the hour field, you can enter "now" or the abbreviated hour like "4p", then Outlook will turn itself into "4:00 pm". There are many other abbreviations that also work in the schedule window, which means that you can enter the Appointment Recurrence dialog box and enter "next Thursday" for Start time, when Outlook will specify the date.

Adjust the menus of Outlook

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Do you want the still-used commands to appear at the top of Outlook menus? Very simple, just select Tools | Customize , then the Commands tab, and click Rearrange Commands . In the dialog box that opens, you can move menu items up or down in the list, delete items you don't need to use, and add items you want. You can also save time by specifying "accelerator key" hotkeys to launch a menu item when you type a character while the menu is open. To change or create a hotkey for a menu item, click Modify Selection in the Rearrange Commands dialog box , insert the '&' symbol immediately before the character in the menu item you have chosen as the hotkey.

Add holidays to the Outlook calendar

If the company tracks holidays you can add these holidays to the Outlook calendar. Use Tools | Options; on the Preferences tab , click Calendar Options ., then click Add Holidays ., and check the checkmark next to the holidays you want to mark in your calendar.

Insert calendar data into e-mail

If your email accounts are on the Microsoft Exchange server and you want to send someone who also uses Microsoft's Exchange server, then you can insert data from your schedule into e-mail. In the edit window, go to Message ribbon (selected by default), select Calendar from the Include group and specify the time period and detail level you want to group. This option is not available if your account is on a POP or IMAP server.

Add a contact from an email notification

To add an email sender to your contact list, go to the notification (not the item in the notification list), right-click the sender's name and select Add to Outlook Contacts.

Eliminate unnecessary add-ins

If you want Outlook 2007 to run quickly by removing add-ins that other software installs. Go to Tools | Trust Center . then click Add-ins, find the Manage: item at the bottom of the window, make sure that the COM Add-ins are the current items, click Go . From the COM Add-in dialog box you can disable a certain item by checking its checkbox or by removing it entirely by clicking Remove.