Dropbox tips and tricks

Online data storage services are increasingly popular and used by many people because of their security and synchronization. Can mention the familiar names OneDrive, Google Drive or Dropbox. However, besides the main storage feature, the service also provides users with many unique and attractive features that you don't know about. In this article, Network Administrator will introduce you to Dropbox tricks to be able to exploit the features of this hosting service more effectively.

1. 4 most effective ways to use Dropbox for Android
2. Share folders in Dropbox
3. Synchronize the folder on your computer with Google Drive, Skydrive and Dropbox

1. Quick file sharing

Previously, Dropbox had a separate system to share files from user accounts. It will automatically create a public share link for everything in the Public folder. Now, Dropbox has simplified this process.

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It has many ways to share files and folders. When viewing a file, you can quickly go to the Share section to create the link and anyone with this link can access the file you share.

2. Recover deleted files

If you accidentally delete files in Dropbox, you don't need to worry because it can be easily restored. Dropbox stores these deleted files for 30 days with a Basic account and 120 days with a Professional account before permanently deleting.

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To restore a deleted file, access the Dropbox website, go to the Files section and click Recently Deleted . Like the Recycle Bin on your computer, you will see a list of recently deleted files, select the files you want to restore and click Restore .

3. Return to the previous version of the file

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One of Dropbox's best features is the revised history. Click the menu button next to a file and select Version History , you will see the different versions of the file saved, along with the time and author. Click on a version to preview and use the Restore button to return to that version.

4. Request Files feature

If you are using Dropbox to collect different file types from different users, the Request Files feature will save you a lot of time. With this feature, you can create a link and a special directory associated with it.

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You can even send this link to someone (even those who don't use Dropbox) and they can add other files to the directory. To use this feature, click on File Requests and then use the Request Files button, enter a name for the folder, where to store, set a deadline, create a link and send.

5. Type important folders for quick access

Dropbox is the repository for all important work files, archives, documents at home and even photo galleries. If you only use Dropbox's directory to manage all these files, you will have difficulty finding the right directory.

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To find directories quickly, Dropbox provides a folder-based attachment so that when you open a website or Dropbox app, you'll see these folders right on top.

6. Save the file for offline use

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You can not always connect to the Internet so for convenience, you should save some important files for offline use. If you use a Dropbox Basic account, you can only save one file for offline use (using iOS and Android apps). To save the folder, you need to upgrade to a Dropbox Professional account. To use offline, touch the menu button when viewing a file and touch the Make Available Offline button to save the file on the device.

7. Use selective synchronization to save storage space

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If installing Drobox on a Mac or Windows, go to Settings and search for the Selective Sync option. This feature will allow you to select specific folders to backup to your computer instead of the entire Dropbox folder. This ensures you don't back up photos or large files that take up storage space on your computer.

8. Change URL to receive direct download link

This is a trick to get direct download links by replacing dl = 0 with dl = 1 at the end of the Dropbox share URL, then reloading and the file will be downloaded immediately.

9. Use 2-factor authentication and PIN key

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If in addition to storing important documents, you also save passwords for services like 1Password, you should protect your Dropbox account because complex passwords are not enough.

You can enable two-factor authentication (with SMS OTP or Google Authenticator) by visiting Personal Settings> Security and enabling Two-step Verification.

On your Android phone or iPhone, go to the Settings section and activate the lock feature. You can use PIN, fingerprint or even Face ID keys on iPhone X.

10. Scan documents directly to Dropbox

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Now, you do not need to use the document scanning application, you can directly download scanned documents with Dropbox application on iPhone or Android.

After opening the application, tap the + button and select Scan Document , follow the on-screen instructions to take a picture and convert it into a scanned document format. Then choose where to save the document.

11. Store data directly

When launching Dropbox to the market, Google has also added a lot of extensions on the web browser. The utilities can also help us save data directly from the browser to Dropbox, without the extra steps of downloading to the computer, then uploading data to Dropbox.

Step 1:

On Chrome browser, install Download to Dropbox utility under the link below:

1. Download the Download to Dropbox utility

Step 2 :

When the installation is complete, click on the on-screen utility icon to log in to your Dropbox account and activate the utility.

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Step 3:

Access to any page you want to upload data to Dropbox video, text, or image, . Click the left mouse button and appear the requirements, select Upload to Dropbox to go straight to Dropbox.

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Refer to the following articles:

1. 5 interesting features on Google Drive that users do not know

1. Set password for Dropbox application on phone in 3 steps

1. The tips should know with PDF files on Google Drive

Hope this article is useful to you!