PowerPoint 2016: How to Print Slides and Presentations: What You Need to Know

PowerPoint 2016: How to Print Slides and Presentations is easier to understand when the main concepts, benefits, limitations, and real-world uses are considered together.

This guide organizes the essential information into clear sections and adds practical context so you can make a more informed decision.

The Print control window makes it easy to preview and print your presentation when needed.

Print Layouts

PowerPoint offers several layouts to choose from when users want to print a presentation. The layout you choose will largely depend on why you want to print the presentation. There are 4 types of print layouts.

Full Page Slides : This option prints the entire page for each slide in the presentation. This layout is most useful if you need to review or edit a printed version of your presentation.

Print Layouts illustration

Notes Pages : This option prints each, along with any presenter notes for that slide. If you've added a lot of notes to each slide, you can keep a copy of the notes with you during your presentation.

Print Layouts illustration 2

Outline: This option allows you to print an overall outline of the entire slide show. You can use this to review the organization of your slides and prepare to deliver your presentation.

Print Layouts illustration 3

Handouts: This option will print thumbnail versions of each slide, with optional space for notes. This layout is especially useful if you want to provide your audience with a paper copy of your presentation. Optional space allows them to take notes on each slide if needed.

Print Layouts illustration 4

How to Access the Print Control Panel

1. Select the File tab. The Backstage view will appear.

How to Access the Print Control Panel illustration 5

2. Select Print. The Print panel will appear.

How to Access the Print Control Panel illustration 6

Click the buttons in the interaction below to learn more about using the Print panel.

You can also access the Print panel by pressing Ctrl + P on the keyboard.

How to Print Presentations

1. Select the File tab. The Backstage view will appear.

How to Print Presentations illustration 8

2. Select Print. The Print panel will appear.

How to Print Presentations illustration 9

3. Select the desired printer and print range.

4. Select the desired print layout and color settings.

How to Print Presentations illustration 10

5. When you have completed the necessary settings modifications, click Print.

Practice!

1. Open the sample presentation.

2. In the Print panel , change the number of copies to 2.

3. Choose a handout version for the presentation with 6 horizontal slides on each page.

4. When you're done, your Print panel will look like this:

Practice! illustration 12

5. Optional : If you have a printer and want to practice printing, print your presentation.

Wishing you success!

FAQ

What should beginners know about PowerPoint 2016: How to Print Slides and Presentations?

Start with the basic requirements, learn the most common terms, and test changes gradually before using advanced features.

How can I get better results with PowerPoint 2016: How to Print Slides and Presentations?

Use trusted tools, follow current instructions, compare results, and review settings or limitations that may affect performance.

What mistakes should I avoid with PowerPoint 2016: How to Print Slides and Presentations?

Avoid skipping requirements, relying on outdated instructions, changing multiple settings at once, or using untrusted downloads and unsupported tools.