PowerPoint 2016: How to print slides and presentations

The Print control window makes it easy to preview and print your presentation when needed.

Print layouts

PowerPoint offers several layouts to choose from when users want to print a presentation. The layout you choose will largely depend on why you want to print the presentation. There are 4 types of print layouts.

1. Full Page Slides : This option prints the entire page for each slide in the presentation. This layout is most useful if you need to review or edit a printed version of your presentation.

1. Notes Pages : This option prints each , along with any presenter notes for that slide. If you've added a lot of notes to each slide, you can keep a copy of the notes with you during your presentation.

1. Outline: This option allows you to print an overall outline of the entire slide show. You can use this to review the organization of your slides and prepare to deliver your presentation.

1. Handouts: This option will print thumbnail versions of each slide, with optional space for notes. This layout is especially useful if you want to provide your audience with a paper copy of your presentation. Optional space allows them to take notes on each slide if needed.

How to access the Print control panel

1. Select the File tab. The Backstage view will appear.

2. Select Print. The Print panel will appear.

Click the buttons in the interaction below to learn more about using the Print panel.

You can also access the Print panel by pressing Ctrl + P on the keyboard.

How to print presentations

1. Select the File tab. The Backstage view will appear.

2. Select Print. The Print panel will appear.

3. Select the desired printer and print range.

4. Select the desired print layout and color settings.

5. When you have completed the necessary settings modifications, click Print.

Practice!

1. Open the sample presentation.

2. In the Print panel , change the number of copies to 2.

3. Choose a handout version for the presentation with 6 horizontal slides on each page.

4. When you're done, your Print panel will look like this:

5. Optional : If you have a printer and want to practice printing, print your presentation.

Wishing you success!

Micah Soto

Update 11 August 2024