How to Deliver Effective Presentations: Step-by-Step Guide

This updated guide explains how to Deliver Effective Presentations through clear steps, practical examples, and important checks that help prevent common errors.

Part 1 of 3:

Rehearsing Your Presentation

Give it the "bar" test. The "bar" test ensures that your idea is clear and your storytelling is effective. Before you write your presentation, make notes sketching out your message. Think of it as a story, with a beginning, middle, and end. Then ask a colleague or friend who knows nothing about your project to listen to your summary.^{[1]XResearch source}
- Deliver your summary to them in friendly, direct language, as if you were telling the story to a friend in a bar.
- In fact, you can tell the story to a friend in a bar. However, telling a colleague over coffee can work just as well.
- Get them to tell you what their takeaway was. If they can summarize your message accurately, that's a good sign.
Practice your speech in front of a colleague while you're still developing it. Find a friend, colleague, or mentor who you trust to give you useful feedback. Rather than waiting until your presentation is "finished," deliver it to them while it's still a draft. That way, they can give you tips not just on your delivery, but on the organization of your content as well.^{[2]XResearch source}
- Ask them to be your coach.
- Give them your presentation once or twice and let them ask you questions and give feedback.
- Ask them to point out moments that are dull or confusing.
Prepare for nerves. It's important to rehearse in front of people because it will make you less nervous when the time comes. If you tend to get nervous when you give presentations, you can go further during your rehearsals in order to reduce your nerves.^{[3]XResearch source}
- Write down what you're afraid of. What exactly worries you when you give a speech? Looking foolish? Being asked a hard question? Write down your exact fears, and then consider them each individually.
- Think about what you will do in each situation. For instance, if your fear is, "I'll forget what I'm saying," you can prepare a plan like, "If I forget what I'm saying, I'll pause, scan my notes, and find the next important point I need to make."
- Catch your negative thoughts, and calm them. If you think, "I'm going to get nervous and sweaty," replace it with, "I have important information to deliver and everyone is going to pay attention to that."
Time yourself carefully. You don't want to go over your time frame and get cut off, or wear on the patience of your audience. Time your rehearsals, especially those you give in front of others, to see that you are staying within the time you have.
- Give yourself extra time if you plan to take questions, or if you anticipate lots of digressions.
Practice repeatedly. Try practicing in front of your dog, your mirror, or your family. Practice speaking with an engaging tone. Gesture and emote as if you were addressing your audience. Know your presentation backward and forward.^{[4]XResearch source}
- This doesn't mean sticking to a strict script every time. Instead, when you rehearse, improvise freely. Deliver your main points, but include quips and anecdotes that occur to you as you go. You'll remember the best ones when you actually deliver the presentation.

Part 2 of 3:

Delivering Your Presentation with Confidence

Fake confidence. It's totally fine to feel nervous, but you don't have to act that way. The more confident you act, the more confident you will feel. This doesn't mean that you need to act arrogant. Try to calm yourself and remind yourself that what you're doing isn't unusual. Rather, it's necessary, interesting, and ordinary.
- Remind yourself that your audience likely can't see your nerves.^{[5]XResearch source}
- Take a deep breath and exhale before you go on stage.
Show your emotion. Smile, raise your eyebrows, and otherwise tell your story through feelings as well as facts. Show your audience your own passion for the topic. Say everything as if you find it interesting and expect them to be interested by it as well. Your enthusiasm will be infectious.^{[6]XResearch source}
Speak to your audience. The more directly you address your audience, the more engaged they will feel. Be relaxed and conversational. Rather than rattling off your points, deliver them to the audience as if you are certain they will be interesting. Look directly into the faces of the people you are addressing.^{[7]XResearch source}
- If there are too many people to really see faces, just look boldly into the crowd.
EXPERT TIP

Public Speaking Expert
Maureen Taylor is the CEO and Founder of SNP Communications, a corporate communications firm based in the San Francisco Bay Area. She has been helping leaders, founders, and innovators in all sectors hone their messaging and delivery for over 25 years.

Maureen Taylor Public Speaking Expert

Project your voice . Maureen Taylor, the Founder and CEO of SNP Communications, tells us: "You might even feel like you're screaming. However, volume makes you enunciate your words better and it brings out inflection. You can easily sound bored if you're quiet. Bring the volume up, and you'll bring up your inflection too."
Mind your body language. Stand up straight and face the audience completely. Keep your head up and your shoulders back and relaxed. Don't twist any part of your body (shoulders, hips) away from the audience.
- Move your hands as you speak. Don't wave them, as this will make you look nervous. Instead, try calmly gesturing with your palm out when you make a point. If you describe a shape, draw it in the air with your hands.

Part 3 of 3:

Crafting a Compelling Presentation

Think of your presentation as a story. As you write, instead of organizing your presentation by topics and subtopics, organize it along a story arc. Start by setting the stage, then pull your audience into a tale with an exciting climax. It may help to start your presentation with a question or a dilemma so they feel involved from the start.^{[8]XResearch source}
- Have a clear through line that runs through all parts of your presentation, leading to your main point.
- Include stories that put your listeners into a situation. Get their energy with tactile details (sound, sight, smell, taste, touch) and descriptions of an emotional state.
- Include moments of reflection in which you share how you felt or feel.
Make your slides are visual as possible. Avoid bullet points that explain everything you are going to say. Instead, present charts, graphs, photos, or illustrations that only you can explain. This way, your audience remains focused on you.^{[9]XResearch source}
Call special attention to key points. Before you deliver something you want the audience to pay attention to, alert them of this. If you can, make your audience feel as if they have a stake in whether or not they get your point. Say something like, "now this is where we lose a lot of people" or, "this is one of the parts that's the most difficult to explain."^{[10]XResearch source}
Include humor. Make jokes and tell funny anecdotes. Try leading your audience up to a point that sounds as if it will be serious, technical, or even dangerous, and then surprise them with a joke. If your presentation has a lot of data, you might transition between topics with funny visuals.
- As always with humor in a work setting, remember that humor varies widely between cultures. Avoid making any jokes that make fun of anybody's sex, gender, race, class, or ability. Remember to "punch up"�if your jokes take someone on, take on someone with more power than you, rather than less.
- If you get nervous, try starting your presentation with a simple joke or a funny story. It will put you and your audience at ease.
Find ways to make your presentation interactive. If you are working with a small crowd, you can talk directly to members of the audience. Ask someone to tell a joke to get you warmed up, or quiz audience members about their experience with something related to your topic. If it's a large group, ask questions that each audience member can answer with a show of hands. Take votes, or polls.
- Ask the crowd to consider something or imagine something, and hold a moment of quiet while they do.
- Interactive moments make great pivots from one section of your talk to another.
Consider your audience. Write a presentation that will help you effectively communicate with the audience you have. Ask yourself:
- Will these be experts, or newcomers to your ideas? If they're experts, you'll need to present them with specific, technical, and new ideas. If they're newcomers, plan to introduce them more generally to your topic, and avoid technical terms.
- Will audience members be on your side from the start, or will they need persuading?
- Will you have a large, faceless crowd, or a small group? If you're working with a small group, you can include them in parts of your presentation through questions, personal digressions, and conversations.

FAQ

What is the easiest way to Deliver Effective Presentations?

Start with the requirements in this guide, then follow each step in order. Check the result after every major change so problems are easier to identify.