How to convert Office documents to PDF on Microsoft Office 2016

To be able to convert documents or spreadsheet data into PDF format on Microsoft Office 2016, we can use the features available in Word or Excel

Table of Contents

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The need to convert data files to PDF format is not uncommon. Therefore, there are many online tools or applications that help us convert Word and Excel files to PDF. If you are using Microsoft Office 2016, you can use the built-in feature to be able to convert Office documents to PDF format.

Step 1:

Open Word or Excel 2016 documents to convert to PDF format. At the main interface, click the File menu on the top left of the interface.

images 1 of How to convert Office documents to PDF on Microsoft Office 2016 — *Images 1 of How to convert Office documents to PDF on Microsoft Office 2016*

Step 2:

At the left side menu with the new interface, click Export> Create PDF / XPS Document> Create PDF / XPS .

images 2 of How to convert Office documents to PDF on Microsoft Office 2016 — *Images 2 of How to convert Office documents to PDF on Microsoft Office 2016*

Step 3:

A new dialog box appears. Here, we can choose the folder where the PDF document will be saved after the transfer. If you want to set a password for a PDF file, click Options . right below.

images 3 of How to convert Office documents to PDF on Microsoft Office 2016 — *Images 3 of How to convert Office documents to PDF on Microsoft Office 2016*

Step 4:

Check the Encrypt the document with a password box and click OK to continue.

images 4 of How to convert Office documents to PDF on Microsoft Office 2016 — *Images 4 of How to convert Office documents to PDF on Microsoft Office 2016*

Step 5:

A small window Encrypt PDF Document appears . We will enter the password twice for the PDF file we want to secure and click OK to save the setting.

images 5 of How to convert Office documents to PDF on Microsoft Office 2016 — *Images 5 of How to convert Office documents to PDF on Microsoft Office 2016*

Step 6:

If you do not want to automatically open the PDF file after moving it , uncheck the box in the Open file after publishing box . Next, click on Publish to convert Word and PDF file formats to PDF with secure password mode.

images 6 of How to convert Office documents to PDF on Microsoft Office 2016 — *Images 6 of How to convert Office documents to PDF on Microsoft Office 2016*

Step 7:

After completing the conversion process, you can open the new PDF file. If the password file is set, enter the password and click OK to open it.

images 7 of How to convert Office documents to PDF on Microsoft Office 2016 — *Images 7 of How to convert Office documents to PDF on Microsoft Office 2016*

Above is a guide on how to convert Word or Excel data into PDF, with features available in Office 2016. In the conversion process, we can create a password to secure the file if required.