What is NotebookLM Enterprise?

NotebookLM is an AI-powered research and writing tool that helps you summarize and extract information from a variety of complex documents. You do this by adding data sources, such as PDFs, Google Docs, Google Slides, and website URLs, to build a notebook. The AI ​​then uses these documents to provide feedback.

The basic functionality allows you to add these sources and interact with the content to query, chat, or create summaries.

Although popular for personal use, the personal NotebookLM product lacks the administrative and compliance features necessary for an enterprise environment. NotebookLM Enterprise shares key features with NotebookLM but offers enhanced enterprise-level security and compliance.

Note : NotebookLM Enterprise is a Generative AI service , subject to the applicable terms of the agreement you use to access Google Cloud services.

Enterprise-grade notebooks

NotebookLM Enterprise operates in a cloud-compliant environment. Your data always resides within your Google Cloud project and cannot be shared externally.

Documents uploaded to notebooks in NotebookLM Enterprise will be moved to the Google Cloud environment and are subject to the Google Cloud Terms of Service. This also applies to documents uploaded to notebooks from Google Drive.

Limitations for Microsoft Excel Workbook documents

Microsoft Excel Workbook documents uploaded to NotebookLM Enterprise are subject to the following limitations:

1. Within the common source size limits, NotebookLM Enterprise can handle approximately 150,000 active cells in a single worksheet. If your data is well-organized, you can upload a multi-sheet document containing a larger number of active cells.
2. If a document contains multiple worksheets, each worksheet will be processed separately.
3. A document must be smaller than 500 MB or 500,000 words. This is the general source size limit (see Usage Limits).
4. When processing XLSX files, NotebookLM Enterprise converts the content, including table structure and formatting, into an intermediate format to preserve the layout for analysis. This conversion adds characters to represent the structure (e.g., cell and row boundaries). These additional characters are counted toward the total word count. Therefore, an XLSX file with fewer than 500,000 visible words may still exceed the limit due to these additional characters. For files with complex formatting or many cells, you may see a larger difference between the visible word count and the word count calculated by the system.

Usage limit

The usage limits for NotebookLM Enterprise are shown in the following table.

The difference between NotebookLM and NotebookLM Enterprise

Some of the key differences between the NotebookLM personal product, for users with Google accounts, and NotebookLM Enterprise are outlined in the following table:

Separate admin and user interfaces.

There are two interfaces for NotebookLM Enterprise:

1. Admin interface : Administrators use the project's Google Cloud console user interface to enable NotebookLM capabilities, set up user authentication, and authorize users. Users with the Cloud NotebookLM Owner role can access the admin interface.
2. User Interface : End users create and manage their notebooks through a user interface that operates very similarly to a personal NotebookLM user interface. The URL for the interface is unique to each project and must be distributed to users by the administrator.

User role

There are five predefined Identity and Access Management (IAM) roles for NotebookLM Enterprise:

Two roles are involved in accessing NotebookLM Enterprise:

1. Cloud NotebookLM Admin : Users with this role can configure identity settings, grant NotebookLM Enterprise access to users in the project, and receive URLs for UI elements to share with end users.

Note : Users with this role do not experience Guidebooks only in chat mode because they have full access to all notebooks.

1. Cloud NotebookLM User : Users with this role can log in to the user interface and create notebooks. Users must be granted this role to access NotebookLM Enterprise.

The remaining three roles are NotebookLM roles on the Cloud (Owner, Editor, and Viewer). These roles are not assigned through the admin interface. They will be automatically assigned through the user interface, for example, when a user creates a notebook or shares a notebook with another user.

Data access, storage, and lifecycle

When your users add source data to the notebook, the data will be stored in your project in the US or EU multinational region. Only NotebookLM Enterprise can access the data; that is, the data cannot be accessed through any other Google Cloud service (such as Cloud Storage).

When your user deletes a notebook, the data is deleted along with the notebook. Similarly, when you delete a project, all data is deleted.

Search for notebooks through Gemini Enterprise

You can enable NotebookLM Enterprise as a data source in Gemini Enterprise. This allows your users to use Gemini Enterprise to search their notebooks by title.

Availability of NotebookLM Enterprise

You can purchase NotebookLM Enterprise as a standalone product or as part of Gemini Enterprise.

Introducing Gemini Enterprise and NotebookLM Enterprise

Gemini Enterprise is the parent product line that includes both NotebookLM Enterprise and Gemini Enterprise (versions).

You can access your notebook from both the NotebookLM Enterprise and Gemini Enterprise applications if they belong to the same project and are located in the same place.