7 tips to help secure online meetings on Zoom

Online meetings are a way for organizations today to connect with potential customers as well as existing customers, engage employees through joint meetings and organize large-scale events. To create a seamless and engaging online meeting experience on Zoom, you first need to make sure you're providing a controlled and secure environment.

Here are some key ways you can secure your Zoom online meeting.

7 best practices for securing online meetings on Zoom

7 tips to help secure online meetings on Zoom Picture 1

Ensuring a controlled and secure environment helps deliver a seamless online meeting experience

Turn off chat for attendees

To prevent side chats or inappropriate comments during a meeting, you can turn off chat for all participants. If chat has been turned off for attendees, the meeting organizer and other panelists can still chat with each other. You can turn off chat in your account settings or during the meeting. Refer to the article: How to turn off the mic in Zoom on PC, phone for more details.

Q&A feature control

The Q&A feature allows attendees to ask questions during the meeting and let the panelists, co-hosts, and meeting creators answer them. To help manage the Q&A function against potential abuse by an attendee, turn off the 'Allow attendees to view' option in the Q&A section of the 'Webinars' dashboard on Zoom. That way, attendees will only be able to see the questions that the organizer and panelists in the meeting choose to answer.

Remove incognito feature

On the Q&A tab in the settings, turn off the ' Allow anonymous questions' option to disable anonymous submissions. By removing this option, participants will not be able to submit questions without providing the name of the organizer, co-host, and panel members in the meeting.

Require password

Zoom meeting organizers may require a password for an extra layer of security. The passcode can be enabled in the account settings and attendees will need the passcode to access the web meeting.

Manage the speakers and participants in the meeting

You can manage both panelists and participants through the meeting organizer controls:

- For panelists : The meeting organizer can mute/request to unmute, pause or delete the meeting list. You can also change the role of a panelist to a co-host or participant.

- For participants : The meeting organizer can change whether attendees want to speak (through the use of the raise hand feature), as well as rename or delete attendees. They can also promote an attendee to be a panelist, which means they'll be able to appear on video and audio so other audiences can see and hear them.

Lock the meeting

Once the intended audience has joined the meeting, you can prevent any new presenters or attendees from joining the session by locking it through the meeting creator controls. Once a meeting is locked, no new attendees or panelists will be able to join unless you unlock the meeting.

Set up meeting authentication

Admins can enable authentication to require meeting attendees to log into their Zoom account to join the session. You can further limit access to Zoom users whose email addresses match a certain domain, or prevent users in specific domains from participating in a meeting or webinar. This feature is implemented at the account level and can be useful if you want to limit your list of participants to verified users or users from a certain organization.

Whether you're connecting with hundreds or thousands of attendees, these security controls can help you conduct online meetings with confidence. Video conferencing with Zoom allows users to create memorable experiences in a scalable and secure environment, companies can reduce distractions and keep audiences focused on the content presented. display.

Good luck applying these tips!

Jessica Tanner

Update 06 September 2021