6 Reasons You Don't Need a Notion Plus Subscription

You may not need a Notion subscription if you are an individual user or a small team. As long as you are aware of the limitations of the free plan for day-to-day use, it may be all you need.

1. Unlimited pages and blocks for individuals

When you use the free version of Notion as an individual, you can create as many pages and blocks (e.g. text, headings, checkboxes, bullet points) as you like. So if you're worried that you'll hit your limit at some point, don't worry!

The only time you're limited on the free plan is when you create a team workspace, which is limited to 1,000 blocks. However, you can work around this by creating multiple team workspaces if needed.

2. Unlimited storage space

Notion's free plan allows you to upload as many files as you want. However, you can only upload 5MB at a time, while there is no upload limit on the paid plans. But this isn't as limiting as you might think, as the average user won't be uploading large files.

There are also ways to work around this. For example, large files can always be compressed or uploaded to cloud storage (e.g. Google Drive or OneDrive) and then embedded into Notion.

3. 7 day page history

Notion's free plan includes 7 days of page history, allowing you to view and restore previous versions of pages over the past week. The Plus and Business plans extend this to 30 and 90 days, respectively. However, 7 days is usually enough for most users.

For example, if people are going to edit their content, they will usually do so within a few days of making the change. So if people want to revert to an older version, they will usually do so within those 7 days.

Additionally, you can always get around this limitation by exporting your pages whenever you make significant changes. You'll always have a backup this way, which can help build a long-term archive of pages that are older than 7, 30, or 90 days.

4. You can still integrate the page with your favorite apps

If you're on the free plan, you can still integrate Notion with some of your favorite apps, like Slack, Asana, Jira, and Figma. The biggest limitation of the free plan in this regard is the ability to create database automations. The only app you can do that with for free is Slack, but if you want to create custom automations for all kinds of situations, you'll have to pay.

But if all you need is basic integration with the apps you already use and automation with Slack, a tool many teams use, the free plan will meet your needs.

5. Many free templates to choose from

Whether you're on a free or paid plan, you can access the same templates on Notion. While there are paid templates, there are no premium templates available to paid members.

One issue you will run into is templates that have custom database automation functionality. While they will run on the free plan, you won't be able to edit or delete them unless you upgrade to a paid plan.

But if the template already does what you need, you won't need to change anything, which is great for the average user.

6. You can invite up to 10 guests

​​​​​​​​With the free plan, Notion lets you add up to 10 guests, temporary collaborators who aren't members of your organization, to your Notion workspace. Paid plans let you add 100 or more guests. Unless you're building a very large team, 10 guests should be enough for most situations.

Plus, you can always remove inactive guests or create multiple workspaces to accommodate more people. Notion is flexible enough to let you structure your collaboration space in meaningful ways when you reach your limits.

When deciding whether you need a free or paid plan on Notion, it's best to assess your needs. If you're new to Notion, you should start with the free plan for a month to see if it's enough for you. If you find yourself consistently running into limitations that impact your workflow, you may want to consider upgrading to a paid plan.

Samuel Daniel

Update 02 January 2025