5 Powerful Microsoft 365 Features You Should Use Every Day

Explore 5 powerful microsoft 365 features you should use every day.

Use the search bar on Microsoft 365

The search bar in Microsoft 365 will show more suggestions when you use the Ctrl+F shortcut. Suggestions include tools you've recently used in your current application, other tools, people you've collaborated with in Microsoft 365, and more.

You can use the Alt + Q shortcut to quickly access Microsoft's search box.

Use the search bar on Microsoft 365: 5 Powerful Microsoft 365 Features You Should Use Every Day

Quick Parts in Microsoft Office

In Microsoft 365, you can create content blocks called Quick Parts that can be quickly inserted whenever needed.

How to use Quick Parts to quickly insert blocks of text in Word

With Outlook, you can use templates to create and insert content quickly like this.

In the Outlook interface, click on Insert and then select Apps . Then, click on My Templates to create a document template.

Quick Parts in Microsoft Office: 5 Powerful Microsoft 365 Features You Should Use Every Day image 2

In the new interface that appears , select +Template and then enter the content you want to use as a template. Then press Save to save this template.

Whenever you want to use a template, click Insert > Apps > My Templates and then select the text template you want to use.

Quick Parts in Microsoft Office: 5 Powerful Microsoft 365 Features You Should Use Every Day image 3

Using Power Query in Excel

Power Query in Excel not only allows you to import data from various sources but also transforms the data before importing, so that the final data in the spreadsheet is formatted as desired.

How to combine multiple datasets in Microsoft Excel using Power Query

Using Quick Steps in Outlook

We can save a lot of time by setting up Quick Steps. These are groups of actions that you can perform with just one click or using a keyboard shortcut.

How to use Quick Steps in Microsoft Outlook

Clipboard in Microsoft 365

There's a dedicated clipboard feature that lets you see up to 24 of the most recent items you've copied between Microsoft 365 apps.

For example, when you copy content in Excel, you'll see that content in Word's clipboard history, and vice versa. You can then paste any item from the clipboard into the Microsoft 365 applications you need.

Clipboard in Microsoft 365: 5 Powerful Microsoft 365 Features You Should Use Every Day image 4

Final Thoughts

Use this guide as a practical checklist for 5 powerful microsoft 365 features you should use every day. Work through the steps in order, verify each result, and adjust the options to match your needs.

FAQ

What do you need before following this 5 Powerful Microsoft 365 Features You Should Use Every Day guide?

Review the required tools, accounts, settings, or materials mentioned in the article. Explore 5 powerful microsoft 365 features you should use every day.

What are the main steps for 5 powerful microsoft 365 features you should use every day?

Follow the sections in order, especially Use the search bar on Microsoft 365, Quick Parts in Microsoft Office, Using Power Query in Excel. Complete each step before continuing and verify the result as you go.

What should you do if the process does not work as expected?

Recheck the prerequisites, update the relevant app or service, review the settings, and repeat the step that caused the issue. Use any troubleshooting notes included in the guide.