Open an existing document
MS Word - Lesson 2: Working with Documents Picture 2
Figure 1: Create a new document from Templates
• Click Microsoft Office Button and select Open .
• Or press Ctrl + O.
• If you have recently used documents, you can click on Microsoft Office Button and select the document name in the Recent Documents section .
MS Word - Lesson 2: Working with Documents Picture 3
Figure 2: Open an existing document
Save a document
• Click on Microsoft Office Button and Select Save or Save As (if you send documents to someone who doesn't use Office 2007, you need to click the Office button and select Save As, then select Word 97-2003 Document), or
• Press Ctrl + S , or
• Select the Save icon on the Quick Access Toolbar.
MS Word - Lesson 2: Working with Documents Picture 4
Figure 3: Save the document
Rename the document
Renaming a Word document, you can do the following:
• Click on the Office Button and find the file you want to rename.
• Right-click the document name and select Rename from the shortcut menu.
• Enter a new name for the file and press the ENTER key.
MS Word - Lesson 2: Working with Documents Picture 5
Figure 4: Rename the document
Work on multiple documents
Some documents can be opened at the same time if you import or edit multiple documents. All opened documents will be listed in the View tab on the Ribbon, when you click Switch Windows , the current document has a tick on the left of the file name. Select another opened document to view it.
MS Word - Lesson 2: Working with Documents Picture 6
Figure 5: Working with multiple documents
Document Viewer
There are many ways to view documents in Word.
• Print Layout: This is the way to view documents like when a document is printed. It includes all tables, content, graphs and photos.
• Full Screen Reading: This is how to view the full length of the document. A good way to view two pages at once.
• Web Layout: This is how to view documents as documents on a web browser.
• Outline: This is a type of document contour in the form of dots at the beginning of a line.
• Draft: This view does not display images or layouts, only displays content.
To view a document in various formats, click the document view icons at the bottom right of the screen MS Word - Lesson 2: Working with Documents Picture 7 , or:
• Click the View tab on the Ribbon.
• Choose the appropriate document view on the Document Views area.
MS Word - Lesson 2: Working with Documents Picture 8
Figure 6: Ways to view Word documents
Turn off a document
To turn off a document:
• Click the Office Button.
• Select Close.
Next article: MS Word - Lesson 3: Customize the Word environment