How to manage multiple Gmail accounts and check email in one place

It is quite common to have multiple Gmail accounts. However, checking emails in separate inboxes can be time-consuming and unnecessary. This guide will demonstrate how to manage multiple Gmail accounts from one place and check all your emails at once.

There are several ways to manage multiple Gmail accounts, and the article will highlight the most important ways below. For each of these methods, the steps are the same regardless of the device you use, whether it's a web browser or a mobile device, including iOS and Android.

1. Add a new Gmail account

Gmail has an Add another account feature that allows you to add a secondary Gmail account to your main Gmail address. This is definitely the fastest, easiest, and most widely used method for keeping all your Gmail addresses in one place.

To add a new Gmail account, simply click on your profile picture and click Add another account . If you can't see this text, click Show more accounts .

A new Google sign-in page will appear. On this page, enter the additional Gmail username in the Email or phone field , click Next , then enter the password for the secondary email account.

On mobile devices, you'll encounter an email Set up email page before the Google sign-in page appears. Here, in addition to Gmail, you can also add other email accounts from services like Outlook, Hotmail, Yahoo, Office 365 or even work email.

To add a new Gmail account, click Google , then unlock your mobile device with a PIN, pattern, or biometrics according to your device settings. You may encounter a Checking info page before you can sign in with your new Gmail account.

Once you complete the steps above, you can immediately see the newly added Gmail address in your main Gmail inbox. Each tap on that area opens a secondary inbox alongside the main Gmail inbox.

The additional Gmail account will open in a new tab on your web browser or in the Gmail mobile app. To switch back to your default Gmail account, simply select it from your secondary Gmail inbox.

2. Switch between accounts

To switch between different Gmail accounts, use separate Google Chrome profiles in the web browser. Remember that this method only works on laptops or PCs.

Find your profile picture or initials in the top right corner of the Google Chrome browser. Click on it to open a drop-down menu with various options. Next, click on the settings icon named Manage Profiles .

On the Who's Using Chrome? , you can see all your current Google Chrome profiles. If you've never created an additional profile before, click Add , usually located next to your main Gmail account.

You will then see the Set up your new Chrome profile page . Here, you can click Sign in or select Continue without an account . Either way, a new Chrome profile will be created.

To log in, enter your username and password. A new window will open. Here, you will see the Turn on Sync option - you can choose Turn on Sync or No thanks . Once you've done this, a new Chrome profile will be created and appear in the top right corner of the Google Chrome browser page.

You can make many customizations to Google Chrome's secondary profiles, including theme colors, which will highlight different Gmail windows separately.

Note : Microsoft Edge browser also allows creating separate profiles accessible from Settings -> Profiles . This is a great way to import and export favorites in an Edge browser window.

3. Use incognito windows and multiple browsers

From your web browser, you can manage multiple Gmail accounts using your browser's incognito mode.

For example, in Google Chrome, you can open a new incognito web window by clicking the three-dot menu at the top and selecting New incognito window . Because there's no limit to the number of incognito windows in Chrome, you can browse multiple Gmail accounts in each window simultaneously.

Additionally, you can manage multiple Gmail accounts by installing multiple browsers on your desktop or laptop. Pin each of these browser icons on the taskbar and access a separate Gmail account for all of them.

David Pac

Update 06 July 2024