How to automate document creation with ChatGPT in Microsoft Word

Automation has become necessary to increase productivity and efficiency. Microsoft Word, the popular word processing software, has been the primary tool for creating documents for decades. But what if you could enhance your document creation process with the power of artificial intelligence?

You can! Thanks to a handy add-in, you can seamlessly integrate the power of ChatGPT into Microsoft Word, making your document creation process more efficient.

How to install ChatGPT add-in in Word

Since Microsoft Copilot is the official AI support for Microsoft Office, there is little reason to integrate ChatGPT into Office applications like Word. However, the ChatGPT for Excel Word add-in allows you to use the OpenAI API to exploit the capabilities of ChatGPT right in your Word application.

Here's how you can install this add-in to use ChatGPT in Word:

1. Open Microsoft Word.

2. Navigate to the Insert tab from the ribbon.

3. Click Get Add-ins to go to the Microsoft Office Add-ins store.

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4. Search ChatGPT .

5. Find ChatGPT for Excel Word and click Add to install.

6. Click Continue to accept the license and agreement.

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Once the add-in is installed, you will receive a prompt at the bottom right letting you know that you can access the add-in from the Home tab.

How to create documents in Word using ChatGPT

After successfully installing the ChatGPT add-in, you need to provide it with an OpenAI API key for it to work. If you don't have one, you can generate an OpenAI API key from the OpenAI website.

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With your API key, go to the Home tab and select ChatGPT for Excel Word in the right corner. This will open a window on the right.

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Click on the hamburger menu and select the API key. Paste your API key and click Save API Key . Once you see the green light, you're ready to use ChatGPT right in Word!

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The best thing about this ChatGPT add-in is that it doesn't just help you save time in your browser. It also works based on your context or document choices. With the add-in open, highlight part of your document and you'll see a prompt box in the add-in indicating it's using the selection as its context. You can also use the entire document as context by pressing Ctrl + A on your keyboard to select everything.

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Now, enter the prompt and click Send to see the magic of AI at work. You can use ChatGPT to translate, summarize, and enhance text in your Word documents. You can also ask questions and get answers based on the selected context.

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Alternatively, you can select a piece of text and ask ChatGPT to write the rest for you. For better results, you can train ChatGPT to write like you before asking it to generate text.

After you get a response to your prompt, the add-in gives you the options of Embed to embed the response below the selection or Replace to replace the selection with the ChatGPT response.

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The add-in shows a preview of how many tokens your reminder will cost in the reminder box. ChatGPT uses the entire conversation as context, so remember to reset the chat to avoid exceeding your ChatGPT token limit.

Integrating ChatGPT into Microsoft Word opens the door to the world of automating document creation. By following the simple steps outlined in this article, you can harness the power of language models to improve productivity and efficiency in Word.

Whether you're a student, a professional, or anyone who needs writing-related help, this add-in can be a game-changer. So, why don't you try and experience the benefits of AI-powered document creation for yourself?

Kareem Winters

Update 16 November 2023