The fastest way to send large files

 Sending large files is always a challenge for many users, especially when working remotely or sharing important documents. In this article, let's learn with TipsMake about the simplest ways to send large files on computers and phones.

Why send large files?

In our daily lives and at work, we often encounter the need to send large files. These can be important work documents, family videos, photo collections or even software and applications. Sending large files can encounter some difficulties such as:

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Why send large files?

1. Email service size limits: Most email services today such as Gmail, Yahoo Mail, Outlook have a size limit for attachments, usually from 20MB to 25MB. This will be a big obstacle if you need to send a file with a larger size.
2. Long upload and download times: Large files often take a long time to upload and download especially when you or the recipient has an unstable or slow internet connection.
3. Security issues: Sending large files over insecure channels can lead to data theft or information leaks.
4. Difficult to manage and store: When sending large files, you also need to consider managing and storing them effectively to avoid loss or difficulty in searching later.

To solve the above problems, you will need to apply some effective ways to send large files easily, quickly and securely.

How to send large files via Email by compressing the file

One of the easiest ways to send large files via email is to compress them. This process reduces the file size, making it easier to send via email. Here are detailed instructions on how to compress and send files via email.

Step 1: Compress the file

1. Select files to compress: You can select one or more files or folders to send.
2. Use compression software: Currently there are many popular file compression software such as WinRAR, 7-Zip, or compression tools built into the operating system.
3. For Windows: You can use the built-in compression function by right-clicking on a file or folder, selecting "Send to" and then selecting "Compressed (zipped) folder".
4. For MacOS: You can right-click on the file or folder, select "Compress [file/folder name]".
5. With WinRAR or 7-Zip: Install the software, then right-click on the file or folder, select "Add to archive." or "Add to [file name].zip".

Step 2: Send the compressed file via Email

1. Open your email app: Sign in to your email account on Gmail, Yahoo Mail, Outlook, or whatever email service you use.
2. Create a new email: Click the "Compose" or "New Email" button.
3. Attach a zip file: Using the attach file function (usually the paperclip icon), select the zip file you created.
4. Enter recipient information and send email: Fill in the recipient email address, subject and email content, then click "Send".

How to send large files via cloud storage service

Cloud storage services are a popular solution for sending large files. These services not only allow you to store files, but also easily share them with others via download links.

Google Drive

Google Drive is one of the most popular cloud storage services, offering 15GB of free storage and integrating well with Gmail. The process involves the following steps:

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Google Drive

1. Upload files: Sign in to Google Drive, click the "New" button and select "File upload" or "Folder upload" to upload the files or folders you want to send.
2. Share the file: Once the file is uploaded, right-click on the file, select "Get link". You can copy this sharing link and send it to the recipient via email or any other communication channel.
3. Set access permissions: You can set access permissions for the shared link, allowing recipients to only view or edit the file.

Dropbox

Dropbox is another popular cloud storage service that offers 2GB of free storage that can be expanded with paid plans. To use Dropbox, follow these steps:

1. Upload files: Log in to Dropbox, click the "Upload files" or "Upload folder" button to upload files or folders.
2. Share files: Right-click on the file or folder after uploading, select "Share". You can enter the recipient's email or copy the sharing link to send.
3. Set access permissions: Dropbox also allows you to set access permissions, allowing recipients to view or edit files.

OneDrive

OneDrive is Microsoft's cloud storage service that offers 5GB of free storage and integrates well with Microsoft Office applications. To use it, follow these steps:

1. Upload files: Sign in to OneDrive, click the "Upload" button, and select "Files" or "Folder" to upload files or folders.
2. Share files: Right-click on a file or folder, select "Share". You can enter the recipient's email or copy the sharing link.
3. Set access permissions: OneDrive also allows you to set access permissions, allowing recipients to view or edit files.

How to send large files using USB

USB is one of the most popular methods for transferring large files. This device is compact, easy to carry and can store a large amount of data. With the development of technology, USB types today have capacities ranging from a few GB to hundreds of GB.

Instructions for using USB to send files:

1. Connection: Plug the USB into a USB port on your computer.
2. Copy files: Open the folder containing the file you want to transfer, then drag and drop the file into the USB folder. You can also right-click the file, select "Copy", then right-click the USB folder and select "Paste".
3. Safely Disconnect: Once the copy is complete, make sure you safely disconnect the USB by right-clicking on the USB icon on the taskbar and selecting "Eject".

How to send large files using portable hard drives

Portable hard drives offer much larger storage capacities than USB drives, with options ranging from a few hundred GB to several TB. They are suitable for storing and transferring high-quality video files, photos, and large projects.

How to use:

1. Step 1 – Connect the hard drive to the computer: Use a USB cable to connect the hard drive to the computer.
2. Step 2 - Copy the file: Open the folder containing the file you want to transfer, then drag and drop the file into the hard drive folder. You can also right-click on the file, select "Copy", then right-click on the hard drive folder and select "Paste".
3. Step 3 – Safely disconnect: Once the copy is complete, make sure you safely disconnect the hard drive by right-clicking on the hard drive icon on the taskbar and selecting 'Eject'.

How to send large files via online storage services

Professional applications and software like FileZilla, Resilio Sync, and Pydio all offer more powerful features for managing and transferring large files, especially in a business environment.

How to use FileZilla

FileZilla is a free FTP software that allows you to transfer files between your computer and a remote server.

1. Step 1 - Download and install FileZilla: Download FileZilla from the website https://filezilla-project.org/ and install it.
2. Step 2 - connect to server: Open FileZilla, enter server address, username, password and port.
3. Step 3 - Transfer files: Drag and drop files from your computer to the destination folder on the server.

How to use Resilio Sync

Resilio Sync uses P2P technology to synchronize files between devices.

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How to use Resilio Sync

1. Step 1 - Download and install Resilio Sync: Download from the official website and install.
2. Step 2 - create sync folder: Open Resilio Sync, create a folder and add files to share.
3. Step 3 - Share the folder: Send a link or QR code so others can access and download the file.

How to use Pydio

Pydio is a professional file storage and sharing solution, suitable for businesses.

1. Step 1 – Install Pydio: Install Pydio on your server or use the cloud version.
2. Step 2 - create accounts and folders: Create accounts for users and shared folders.
3. Step 3 – share files: Upload files to the folder and share the access link with other users.

How to send large files via professional applications and software

To send large files via applications and software, you can refer to some of the following types:

WeTransfer

WeTransfer is an online service that makes sending large files simple and fast.

Steps to follow:

1. Step 1: Visit the website: https://wetransfer.com/
2. Step 2: Select "Add your files" to upload the files to send.
3. Step 3: Enter the recipient's email, your email, and message (if any).
4. Step 4: Click "Transfer" to start the file sending process.
5. Step 5: WeTransfer will send a notification email to the recipient with a link to download the file.

2. TeamViewer

TeamViewer is a software that allows remote control of computers and file transfer between computers.

Steps to follow:

1. Step 1: Download and install TeamViewer on both computers (sending and receiving computers).
2. Step 2: Open TeamViewer and enter the ID and password of the computer you want to connect to.
3. Step 3: After connecting, select "File Transfer" to open the file transfer interface.
4. Step 4: Select the files to send and the destination, then start the transfer process.

3. VPN (Virtual Private Network)

A VPN is not a direct file transfer tool. But it provides a secure connection between devices, which improves speed and security when transferring large files over the network.

Steps to follow:

1. Step 1: Choose and install a reliable VPN service (like NordVPN, ExpressVPN, etc.).
2. Step 2: Connect to the nearest VPN server to optimize connection speed.
3. Step 3: Use common file transfer services like FTP, WeTransfer, or TeamViewer in a secure VPN environment.

4. Send Anywhere

Send Anywhere is a fast file transfer service with encryption to ensure safety.

Steps to follow:

1. Step 1: Visit the website https://send-anywhere.com/ or download the Send Anywhere app on your device.
2. Step 2: Select "Send" and upload the files to send.
3. Step 3: Send Anywhere will provide a unique key.
4. Step 4: Share this code with the recipient.
5. Step 5: The recipient accesses Send Anywhere, selects "Receive" and enters the code to download the file.

Above, TipsMake has just guided you through 6 ways to send large files that can be simple and effective, and are currently the most popular choice. Hopefully with the above instructions, you can easily send large files without any difficulty.

Lesley Montoya

Update 11 February 2025