How to count words in Excel, in cells, rows, and columns.

Excel doesn't have a specific formula for counting words, but you can use the LEN function to count characters, including spaces. Since each space separates two words, you can count the number of spaces and then add one to get the total number of words.

 

HOW TO COUNT WORDS IN EXCEL, IN CELLS, ROWS, AND COLUMNS

First, let's understand the function of each function:

- LEN function : Counts the number of characters in a string, including spaces.

Syntax :LEN(ô)

Example : Count the number of characters in cell B5.

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- SUBSTITUTE function : Replaces the old character with the new character.

Syntax : SUBSTITUTE(text or cell, old character, new character)

Example : Replace the space in cell B6 with an empty character.

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- TRIM function : Removes excess whitespace in a cell, including leading, trailing, and between words.

Syntax : TRIM(cell)

Example : Remove leading spaces and extra spaces between "free" and "fee" in cell B7.

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Count the number of words in a cell.

Combine the three functions to count the number of spaces, then add one to get the number of words:

Formula: =LEN(TRIM(B5)) - LEN(SUBSTITUTE(B5, " ", "")) + 1

The results are shown in the image below.

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Formula analysis

- LEN(TRIM(B5)) : Counts the number of characters in cell B5 after removing extra spaces using TRIM.

- LEN(SUBSTITUTE(B5, " ", "")) : Counts the number of characters in cell B5, but excludes spaces thanks to SUBSTITUTE.

- The difference between the two functions above : Given the number of spaces in the cell. Add 1 to get the word count.

Applying the formula to cell B7, even with extra spaces, the result is still accurate.

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Count the number of words in a data range.

To count the number of words in a data range, we use a sum function such as SUMPRODUCT or SUM. The sum of the word counts from the cells in the data range is the sum of the results.

Formula: =SUMPRODUCT(LEN(TRIM(data range)) - LEN(SUBSTITUTE(data range, " ", "")) + 1)

or

=SUM(LEN(TRIM(data range)) - LEN(SUBSTITUTE(data range, " ", "")) + 1)

Example: Count the numbers from cell B5 to cell B7.

- SUMPRODUCT function.

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- SUM function: For the SUM function , you need to press Ctrl + Shift + Enter instead of just Enter for the function to calculate the array.

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The above is a guide on how to count the number of words in a cell and data range in Excel. Hopefully, this article helps you use  the counting function  in Excel easily. If you encounter any difficulties, please leave a question, and the TipsMake technical team will assist you.

Additionally, you can also find instructions on how  to count words in Word  2016, 2013, and 2010 here.

If you want to learn about  the DATEDIF function , please refer to the previous article for a better understanding and effective use of this function.