For office and administrative staff, handling paperwork is a frequent task. Owning an AI administrative assistant will greatly assist you in searching for documents, saving them for reference, or quickly drafting AI-powered administrative documents . Below is how to use an AI administrative assistant tool.
How to use AI administrative assistant tools
Step 1:
First, access the website below. Then, use your Google account to log in and enter your phone number if prompted.
- AI administrative assistant tool
Step 2:
Next, click on the Products section and then select Personalization Assistant from the menu that appears.
Switch to the new interface on the side and you'll see several shared AI assistants. To create your own AI assistant, tap Create new assistant .
Step 3:
In the new assistant creation section, we add reference data . You can upload a file to use as data, or enter keywords to conduct a search.
For example, enter the keyword "resignation letter template" into the search box.
The result will return sample resignation letter templates for your reference. Click the eye icon to view the document content and the plus icon to add it as a reference .
Alternatively, you can paste the document link directly into this AI administrative assistant tool page.
Step 4:
After adding references to the AI Assistant, you can communicate and chat directly to quickly search for content from these documents.
At this point, the AI assistant will respond to you immediately based on your question, drawing on the library of documents we've added to the assistant.
Step 5:
Even without reference data , you can still use this AI assistant to ask about other administrative document templates.