Excel and PDF are two very common file types in both work and daily life today, allowing you to consolidate a lot of data into a single file. However, Excel files are quite large, making them unsuitable for sending or sharing like PDF files. In this article, lets explore with TipsMake some extremely simple ways to convert Excel files to PDF for free.
Converting Excel files to PDF is often necessary if you want to show your data to others without editing it. Additionally, PDF files are more suitable for sharing, presentations, and reports. All users can open and view PDF files, even if they don't have Excel installed . If you're looking for a way to convert Excel files to PDF, don't miss this article.
The simplest guide to converting Excel to PDF.
How to convert Excel files to PDF for free, extremely simple
Using only the built-in tools in Microsoft Excel, you can save your Excel file as a PDF or even share it via email. Alternatively, you can use online file conversion tools to quickly convert your Excel file to PDF format.
+ Download link for Excel 2021
+ Download link for Excel 2019
+ Download link for Excel 2016
Method 1. Save the Excel file as a PDF.
If you want to convert an Excel file to PDF, this is the simplest method you can use. To do so, you can follow these simple steps:
Step 1: Open the Excel file you want to convert to PDF format in Microsoft Excel.
Step 2: On the toolbar, click the File tab .
- Step 3: Under the menu on the left side of the screen, select the Save As option and choose a location to save your PDF file.
- Step 4: In the save file window, click on " Save as type" and select PDF format to save the PDF file.
- Step 5: Then, you can click the Options. button to customize options such as:
+ Page range: The range of worksheets.
+ Publish what:
Selection - converts previously selected worksheets to PDF.
Active Sheets - converts only worksheets containing PDF data.
Entire workbook - converts the entire worksheet to PDF.
- Step 6: After completing the customizations, click OK to save the settings for the PDF file.
- Step 7: Click Save to complete converting the Excel file to PDF.
Method 2. Export the Excel file as a PDF.
Similar to the first method, you can export your Excel file as a PDF using the tools built into Microsoft Excel. To do this, you can follow these simple steps:
- Step 1: Open Excel on your computer and click on the File tab in the toolbar.
- Step 2: Select Export from the menu on the left side of the screen and click Create PDF/XPS Document .
- Step 3: Choose a location to save the PDF file and click Publish to convert the Excel file to PDF.
Method 3. Convert an Excel file to a single-page PDF?
For Excel spreadsheets containing a lot of data, converting them to PDF format can cause the columns to spread across multiple pages, making them difficult to read. However, you can easily overcome this problem by converting the Excel file to a single-page PDF using the steps below:
- Step 1: Open the Excel file in Microsoft Excel.
- Step 2: Select the Page Layout tab on the toolbar and click the Page Setup option .
- Step 3: Under Scaling , select the Fit to option and set the value to 1 for both Pages in width and Tall , then click OK .
- Step 4: Then, apply one of the two methods above to convert the Excel file to PDF. Your spreadsheet will then span across a single page, as shown below.
After successfully converting Excel to PDF, if you want to convert it back, you can refer to the instructions on how to convert PDF to Excel online here.
Besides the methods above, you can also use third-party software to easily convert Excel files to PDF.
In summary, TipsMake has introduced readers to various ways to convert Excel files to PDF, along with detailed steps. We wish you success!